Recruitment Assistant

Oxford University Hospitals NHS Foundation Trust; Oxford; On-site; GBP 26,000 - 30,000; Full time

Job summary

A forward-thinking healthcare organization is seeking a dynamic Recruitment Assistant to support international recruitment efforts. This role involves managing the recruitment process, providing exceptional customer service, and collaborating with various stakeholders to ensure efficient onboarding. The ideal candidate will be enthusiastic, proactive, and organized, with a passion for facilitating a smooth recruitment experience. Join a dedicated team that values collaboration and strives to meet staffing needs effectively. If you're eager to make a difference in the healthcare sector, this opportunity is perfect for you.

Qualifications

• Educated to GCSE or equivalent with administration experience in a customer-facing role.
• Knowledge of TRAC and previous experience in a recruitment office desired.

Responsibilities

• Manage the recruitment process for international recruitment via TRAC.
• Provide excellent customer service to Hiring Managers and assist with recruitment queries.

Skills

Customer Service

Recruitment Administration

Organizational Skills

TRAC System

HR Policies Knowledge

Education

GCSE or equivalent

Tools

TRAC

ESR

Job description

Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email: [e-mail].

Main area Admin and Clerical Grade NHS AfC: Band 4 Contract Fixed term: 18 months (Secondment opportunity available for internal staff) Hours Full time - 37.5 hours per week Job ref 321-CORP-6844739-B4

Site OUH @ Cowley Town Oxford Salary £26,530 - £29,114 Per Annum / Pro Rata Salary period Yearly Closing 05/01/2025 23:59 Interview date 10/01/2025

Job overview

We are looking for a Recruitment Assistant to work on our International recruitment. Previous experience within international recruitment and or a similar role is desired but full training is provided. You will need to be enthusiastic, proactive and organised to support the delivery of an efficient and effective international recruitment service across our organisation. The Recruitment Team supports the recruitment and safe on-boarding of staff into the Trust and this role will specialise in international recruitment.

This role will see you working with a range of stakeholders including other Recruitment Assistants, Recruitment Coordinators, Hiring Managers, Candidates and Internal teams. You will play a pivotal role in all day-to-day recruitment administration activities.

Main duties of the job

• Manage the recruitment process for international recruitment via TRAC, our recruitment applicant Tracking System
• Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for
• Work towards reducing our Time to Hire to help ease our staffing needs
• Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH

A typical day in the General Recruitment Team:

• Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner
• Attend a morning meeting with your Recruitment Coordinator regarding priorities for the day
• Respond to email queries from stakeholders in a timely manner
• Answering the phone and dealing with phone queries
• Advertise roles via TRAC and NHSJobs
• Sending out conditional offers of employment
• Make COS applications
• Process candidates pre-employment checks in line with the NHS Checks Standard

Person specification

• Educated to GCSE or equivalent.
• Administration experience in a customer-facing role.
• Knowledge or use of TRAC and ESR
• Previous experience of working in a recruitment office, dealing with high volume recruitment.
• Previous experience of providing advice on HR policies.
• Previous experience of working in a healthcare setting.

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks.

No unsolicited recruitment agency telephone calls or emails.