Recruitment Administrator (Onboarding)

Silver Birch Care; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Silver Birch Care is seeking an Onboarding Coordinator in Finchley, London. This full-time position involves managing the onboarding journey, ensuring compliance, and fostering positive communication with new hires and colleagues. The successful candidate will be detail-oriented, experienced in administration, and possess strong organizational skills, contributing to a high-standard service for children in care.

Qualifications

• Detail-oriented professional with experience in administration or compliance.
• Familiarity with DBS regulations is a bonus.
• Confidence in using systems for daily tasks.

Responsibilities

• Manage the full onboarding journey from offer to induction.
• Ensure all compliance documents are verified and logged.
• Maintain communication with new starters and managers.

Skills

Organisational skills

Attention to detail

Proactive communication

Education

Experience in administration or onboarding

Tools

HRIS

Breathe HR

Job description

Onboarding Coordinator

Location: Finchley, London.

Job Type: Full Time

Are you a detail-oriented professional with a passion for enhancing the experience of our candidates?

We’re looking for an Onboarding Coordinator to lead our comprehensive onboarding process – ensuring new colleagues are welcomed, safe, compliant, and set up for success from day one.

What you'll be doing:

You’ll manage the full onboarding journey, from offer to induction, including:

Sending offer letters and onboarding packs

Ensuring robust interview documentation is collected and logged

Managing references, DBS checks, and overseas police checks in line with Ofsted requirements

Maintaining and updating our onboarding tracker and HRIS (Breathe HR)

Creating employee profiles on HR, rota, and payroll systems

Coordinating training profiles, inductions, contracts, IT access, and more

Maintaining excellent communication with new starters and line managers

Uploading and verifying all required compliance documents and ID

Finalising payroll and HR admin before cut-off dates

This role is pivotal to ensuring safe recruitment and an exceptional onboarding experience. You’ll work closely with HR, line managers, training, payroll, and IT to ensure everything is ready before day one.

What we’re looking for:

Strong organisational skills and attention to detail

Experience in administration, onboarding, or compliance (not necessarily HR related)

Familiarity with safer recruitment processes and DBS regulations would be a bonus

Confidence using systems in day to day activities.

A proactive communicator who builds trust with candidates and teams

Why join us?

At Silver Birch Care, we believe great people make a great service. You’ll be part of a supportive HR team dedicated to delivering high standards and making a real difference in the lives of children in our care.