Recruiting Operations Manager

Mistral; Greater London; On-site; GBP 80,000 - 105,000; Full time

Job summary

Mistral is seeking a Recruiting Operations Manager to oversee systems, data, and processes that support hiring 100+ people per month. You will collaborate with Talent Acquisition, People Ops, Legal, Finance and other departments to streamline recruiting with scalable, high-quality outcomes.

This role sits at the intersection of process, technology and people—driving continuous improvement, automation, and practical enablement for recruiters and hiring managers across the org.

Qualifications

• 5+ years in operations, including 2+ years in recruiting or HR operations.
• Strong systems thinking with attention to detail and process integrity.
• Highly organized with the ability to manage multiple complex projects.
• Curious and hands-on with appetite to automate and experiment with AI tools.
• High-agency mindset and constructive, can-do approach.

Responsibilities

• Recruiting infrastructure and operating model: optimize ATS and workflows end-to-end.
• Develop metrics and reporting to enable leadership decisions and speed/quality improvements.
• Plan headcount with Finance to align workforce with business priorities.
• Enable recruiters and hiring managers with practical tools and processes.
• Ensure a high-quality candidate experience and standardized recruiting practices.
• Leverage AI and talent data to create new sourcing and assessment leverage as we scale.

Skills

Operations experience

Systems thinking

Strong organization

Automation curiosity

Proactive mindset

Tools

ATS

Recruiting stack

Job description

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector—co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

The Role

As a Recruiting Operations Manager on the Talent Acquisition team, you will help run the systems, data and processes that let us hire +100 people per month. You will work alongside Talent Acquisition, People Ops, Legal, Finance, and every department that hires. Your job is to make recruiting more effective as we scale: more great hires per unit of effort, without adding unnecessary complexity or sacrificing quality.

This role is ideal for someone who thrives at the intersection of process, technology, and people: someone who loves solving operational challenges and driving continuous improvement.

What You Will Do

• Recruiting infrastructure & operating model: optimize our ATS, broader recruiting stack, workflows and processes end to end; keep the system clean, connected and scalable.
• Metrics & performance: build the metrics and reporting that leadership and Ops teams need to make decisions, and turn insights into concrete improvements in speed, quality and efficiency.
• Headcount planning & recruiting capacity: partner with Finance and business leaders to align workforce plans with business priorities and ensure recruiting capacity stays aligned as priorities evolve.
• Enable recruiters & hiring managers: build practical enablement around tools, sourcing, workflows, interviewing, hiring principles and calibration so teams can operate more effectively.
• Candidate experience & recruiting standards: establish a consistent, high-quality candidate experience across the recruiting process, and continuously identify opportunities to improve it
• Innovation & leverage: use AI, talent intelligence, market data and emerging technologies to augment how we identify, engage and assess talent, creating new sources of leverage as we scale

What We're Looking For

• 5+ years in operations, including 2+ years in recruiting, People or HR Operations, ideally in a company that has scaled headcount quickly and navigated significant organizational complexity.
• Strong systems thinking and attention to detail: you naturally connect the dots, spot inconsistencies and care about getting the underlying system right, not just fixing the symptom.
• Pragmatic and highly organized: you focus on what will have the biggest impact, can manage multiple complex projects without losing focus, and bring the structure and follow-through needed to get things to the finish line.
• Curious and hands-on: you have an appetite to vibe-code your way through automation, experiment with AI and new tools, and are comfortable building lightweight solutions yourself.
• High-agency and positive: you operate independently, turn complex problems into solutions rather than simply raising them, and bring a constructive, can-do mindset to the work.

What we offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

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