Recruiting Coordinator

Cvent; Greater London; On-site; GBP 21,000 - 30,000; Part time

Job summary

Cvent, Inc. is seeking a Recruiting Coordinator to join our UK Talent Acquisition team. This fixed-term 12-month contract role involves coordinating interview schedules, campus engagement, and early-career hiring initiatives to deliver a smooth candidate experience.

Ideal candidates are organized, curious, and eager to learn modern sourcing techniques, with a passion for AI-enabled recruiting. Some campus event experience is a plus.

Qualifications

• Currently studying or recent graduate with strong academic record.
• Some experience in recruiting coordination, HR, or admin is a plus.
• Strong organisational, time-management, and communication skills are essential.
• Comfort with IT systems, databases, and MS Office is required.
• Willingness to travel to university campuses across the UK as needed.

Responsibilities

• Own end-to-end interview scheduling across phone, video, and in-office interviews.
• Coordinate in-office logistics and candidate travel arrangements.
• Serve as main point of contact for candidates and interviewers, handling changes promptly.
• Provide a high-quality candidate experience from outreach to follow-up.
• Support entry-level and early-career recruitment with recruiters and hiring managers.

Skills

Organisational skills

Time management

Written and verbal communication

Attention to detail

Collaboration / teamwork

Education

Currently studying or recent graduate

Tools

Microsoft Office

ATS / CRM

LinkedIn / job boards

Job description

Overview:

Cvent is a leading meetings, events, and hospitality technology provider with 6,000+ employees and 34,000+ customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers the human connection.

Our Culture and Impact

Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.

Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.

We are seeking a Recruiting Coordinator to join our UK Talent Acquisition team and play a key role in delivering a seamless, high-quality experience for candidates and hiring teams. This role blends interview coordination, candidate sourcing, and early careers support, including representing Cvent at university career fairs and helping run our campus program. It is an excellent opportunity for an organised, curious early-career professional to build a foundation in talent acquisition, with a clear path to a full-time position for strong performers.

This role is office-based in our UK office. Some travel is required for campus events.

Location: [UK Office – city], on-site, with occasional travel to university campuses

Employment type: Fixed-term contract (12 months), with the opportunity to convert to a permanent, full-time role

Team: Talent Acquisition

In This Role, You Will:

• Own end-to-end interview scheduling for candidates, including phone, video, and in-office interviews, across multiple time zones.
• Coordinate in-office logistics, including meeting room bookings, visitor access, agendas, and candidate travel or accommodation where needed.
• Act as the main point of contact for candidates and interviewers, resolving last-minute changes and reschedules quickly and professionally.
• Deliver a consistent, high-quality candidate experience from first outreach through post-interview follow-up.
• Support recruiting and hiring for entry-level roles, from intake through to offer acceptance, partnering closely with recruiters and hiring managers.
• Source candidates for entry-level and early careers roles using LinkedIn, job boards, university channels, and talent communities.
• Post job descriptions, manage requisitions, and ensure roles are visible on the appropriate job boards and channels.
• Support our campus program, including university relationships, event planning, and early careers pipeline-building.
• Attend and help run on-campus career fairs and events, including preparing materials, representing Cvent, engaging students, and following up with prospects (travel required).
• Keep the applicant tracking system (ATS) accurate and up to date, and support reporting on pipeline and event outcomes.
• Proactively suggest process improvements that enhance speed, quality, and candidate experience.
• Use AI-driven tools to improve scheduling efficiency, sourcing, candidate communication, and data accuracy, and share learnings with the team.

Here’s What You Need:

• Currently studying or recently graduated, with a strong academic record (if applying for the internship route).
• Some experience in recruiting coordination, HR, or administrative support is a plus. Internship, campus recruiting, or events experience is a plus.
• Strong organisational skills with excellent time-management skills and the ability to manage high-volume scheduling and competing priorities with accuracy and poise.
• Excellent written and verbal communication skills, and confidence in engaging with students, candidates, and hiring managers.
• Attention to detail and follow-through, especially with logistics and documentation.
• Confident using a variety of IT systems, databases, CRM platforms, job boards, Microsoft Office applications, and communication technologies, with the ability to quickly learn new systems and processes.
• A resilient and positive attitude when working in a fast-paced environment.
• Interest in sourcing and a willingness to learn modern sourcing techniques.
• Demonstrated interest in and comfort using AI tools to streamline work and improve productivity.
• Ability to handle sensitive and confidential information with discretion.
• Willingness and ability to travel to university campuses and events across the UK, as needed.
• A collaborative, service-oriented mindset and a genuine interest in delivering a great candidate and hiring manager experience.

We are not able to offer sponsorship for this role.