Records Manager/Rheolwr Cofnodion

The National Lottery Community Fund; United Kingdom; Hybrid; GBP 55,000 - 85,000; Full time

Job summary

The National Lottery Community Fund is seeking a talented Records Management Lead to drive the strategic approach to records management within the Information Governance team. The role reports to the Head of Information Governance and Data Protection Officer, translating complex requirements into practical actions to protect information and support decision-making.

You will lead, advise and oversee governance across the fund, strengthening accountability and enabling secure digital working while

Qualifications

• Extensive records management experience in public/regulated sector.
• Strong knowledge of information governance and legal/public-sector frameworks.
• Ability to translate complex requirements into practical actions.
• Experience leading a Records Management team and deputising for senior roles.

Responsibilities

• Develop and implement records management strategies, policies and controls.
• Embed retention, disposal and archiving practices with clear schedules.
• Manage relationship with The National Archives and legacy records transfer.
• Advise projects on records management and compliance needs.
• Improve electronic document management across Microsoft 365 tools (Teams, SharePoint, Purview).
• Maintain Information Asset Register with asset managers.
• Design training and awareness programs and establish performance metrics.
• Line manage Records Management Officer and deputise for Head of Information Governance.

Skills

Records management

Information governance

Stakeholder management

Leadership

Policy development

Tools

Microsoft 365

Microsoft Purview

SharePoint

Job description

This is an exciting opportunity to lead the strategic approach to records management at The National Lottery Community Fund. Working within the Information Governance department in the Chief Executive’s Office, you will help ensure our information is managed responsibly, consistently and in line with legal, government and organisational requirements. Reporting to the Head of Information Governance and Data Protection Officer, you will translate complex obligations into practical action that protects information, reduces risk and supports effective decision-making.

This is a visible and influential role where you can shape how information is governed across the Fund. Your work will strengthen accountability, enable confident digital working and help safeguard records of lasting public interest.

What you’ll do

As our subject matter expert for records management and related compliance, you will work with colleagues across the Fund, including Information Asset Owners and Managers and our Technology and Digital teams. You will also manage our relationship with The National Archives, lead and support the Records Management Officer, and deputise for the Head of Information Governance when required.

Key responsibilities include:

• Developing and implementing accessible, risk-based records management strategies, policies, procedures, controls and guidance.
• Embedding effective retention, disposal and archiving practices, including reviews against agreed retention schedules.
• Leading the relationship with The National Archives and establishing a robust process for transferring legacy records and records of lasting public interest.
• Advising technology, digital change and emerging projects on records management and compliance requirements.
• Improving electronic document management across Microsoft 365, Teams and SharePoint, including the use of Microsoft Purview.
• Maintaining the Information Asset Register with Information Asset Managers and supporting compliance with personal data and privacy requirements.
• Designing training and awareness activity, developing performance measures, and using reporting and trend analysis to drive improvement.
• Line managing the Records Management Officer and deputising for the Head of Information Governance when required.

About you

We are looking for an experienced records management professional who can combine technical expertise with a practical, collaborative approach. You will understand the relevant legal and public-sector framework, communicate complex requirements clearly, and build trusted relationships with colleagues at every level.

You will be comfortable working in a fast-paced and complex environment, balancing priorities and finding practical solutions. As a supportive people manager, you will encourage collaboration, inclusion and wellbeing while keeping a clear focus on quality, improvement and impact.

Interview details

• Date: Week Commencing 2 nd November
• Format: Online
• Location: UK Wide

We have a hybrid approach to working. The work pattern and location will be agreed with the successful candidate. This role can be based at any of our UK offices: Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester or Newcastle.

For an informal discussion about the role, please contact [e-mail].

Equity, Diversity and Inclusion

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.

We also believe our people should represent the communities, organisations and individuals we work with. That’s why The National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages.

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)