Receptionist / Purchase Ledger Administrator | Doncaster

Gray & Adams Ltd; Doncaster; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Pension scheme

Annual bonus

Health & wellbeing support

Job summary

Gray & Adams Ltd. is seeking a Receptionist / Purchase Ledger Administrator in Doncaster. You will provide professional front-of-house support while aiding the finance team with purchase ledger tasks, invoices, and supplier payments.

The role requires strong communication, organisation and accuracy, plus experience with accounting software and MS Office. It’s a full-time, on-site position at our Doncaster site.

Qualifications

• Previous receptionist/administrative or customer service experience.
• Experience in purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills with high accuracy.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Ability to work independently and as part of a team.
• Experience in a manufacturing/industrial environment.
• Experience using accounting software (Sage, Xero, Dynamics, SAP).
• Knowledge of purchase order systems.
• Understanding of basic accounting principles.

Responsibilities

• Provide front-of-house service and support the Finance team with purchase ledger tasks.
• Process supplier invoices, match PO, delivery notes and invoices.
• Reconcile supplier statements and resolve queries.
• Prepare payment runs in line with procedures.
• Set up and maintain supplier accounts in the finance system.
• Assist with month-end activities and general admin tasks.

Skills

Reception experience

Accounts payable

Communication skills

Organisational skills

Attention to detail

MS Office suite

Teamwork

Manufacturing environment

Accounting software

Purchase orders

Basic accounting

Tools

Sage

Xero

Microsoft Dynamics

SAP

Microsoft Office

Job description

23 Aug Receptionist / Purchase Ledger Administrator | Doncaster

Receptionist / Purchase Ledger Administrator | Doncaster

Gray & Adams has an excellent opportunity for an organised and customer-focused Receptionist / Purchase Ledger Administrator based in Doncaster.

As the UK market leader in specialist temperature-controlled and bespoke vehicles, we are looking for someone who communicates confidently, works well in a busy environment and takes pride in delivering high-quality administrative support.

The Role

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

Key Responsibilities

Reception & Administration

• Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
• Answer, screen and direct incoming telephone calls.
• Manage the reception area, ensuring it remains tidy and presentable at all times.
• Handle incoming and outgoing mail, deliveries and courier services.
• Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
• Book meeting rooms and prepare refreshments for visitors where required.
• Provide general administrative support to management and other departments.
• Assist with document filing, scanning and record management.
• Process supplier invoices accurately and within agreed timescales.
• Match purchase orders, delivery notes and invoices, investigating any discrepancies.
• Reconcile supplier statements and resolve account queries.
• Prepare payment runs in accordance with company procedures.
• Set up and maintain supplier accounts within the finance system.
• Ensure purchase ledger records are accurate, complete and up to date.
• Assist with month-end finance activities as required.
• Liaise with suppliers and internal departments to resolve invoice and payment issues.
• Undertake any other reasonable duties appropriate to the role.

Person Specification

• Previous experience in a receptionist, administrative or customer service role.
• Experience of purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workload.
• High level of accuracy and attention to detail.
• Competent in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently and as part of a team.
• Professional, approachable and customer-focused manner.
• Experience working within a manufacturing or industrial environment.
• Experience using accounting software (e.g. Sage, Xero, Microsoft Dynamics, SAP or similar).
• Knowledge of purchase order systems.
• Understanding of basic accounting principles.
• Full-time position based at our Doncaster site

What We Offer

• 38 hours per week, Monday to Friday
• Group contributory pension scheme
• Discretionary annual bonus scheme
• Health and wellbeing support