Receptionist (On-Site) - Edinburgh Office

CT: Accountants Advisers; City of Edinburgh; On-site; GBP 22,000 - 27,000; Full time

Job summary

A professional services firm is seeking a Receptionist in Edinburgh to provide essential support to the Operations Team. Responsibilities include managing reception, facilitating communication, and assisting with administrative tasks. The ideal candidate will have strong IT skills, a detail-oriented mindset, and a collaborative attitude. This role requires full-time, on-site presence.

Qualifications

• Experience in a professional setting or transferable skills.
• Attention to detail and prioritisation.
• Willingness to take initiative and reliability.

Responsibilities

• Manage reception duties, including call announcements.
• Provide a welcoming experience for visitors and callers.
• Assist with additional administrative tasks as needed.

Skills

Strong IT skills, particularly in Microsoft Office

Organised approach to tasks

Collaboration and teamwork

Reliability in client service

Adaptability to varied tasks

Job description

Summary

We are excited to invite applications for the role of Receptionist in our Edinburgh office. You will join our collaborative Operations Team, providing essential support and services to our Edinburgh & Glasgow offices and remote staff team. While we have embraced flexible working practices across our organisation, this role requires fulltime on-site presence in Edinburgh to ensure seamless operations.

The Role

In this role, you’ll enhance your skills by managing a variety of reception and administrative tasks, including:

• Providing a welcoming experience and high standard of service to all visitors and callers.
• Managing reception duties, including call announcements.
• Opening, scanning and distribution of incoming mail (training will be provided).
• Managing daily outgoing Royal Mail, organise courier collections and deliveries.
• Overseeing the meeting room booking system.
• Booking transportation services for clients, partners, and team members.
• Keeping the reception area organised and presentable.
• Ensuring end-of-day security protocols are completed.

You’ll also assist the Operations Team with additional administrative tasks to support colleagues, such as:

• Scanning of client records and documents.
• Printing and document preparation.
• Occasionally assisting with board meeting preparation.
• Other ad hoc administrative tasks as needed.

Your profile

We’re looking for a team player who values learning, collaboration, and takes pride in their work. Here’s what will help you succeed in this role:

• Experience in a professional setting, or transferable skills from other roles (including voluntary or educational experience).
• Strong IT skills, particularly in Microsoft Office.
• An organised approach to tasks, including prioritisation and attention to detail.
• A collaborative mindset and willingness to take initiative.
• Reliability and a positive approach to client service and team support.
• Adaptability and openness to varied tasks.
• Ability to handle some light physical tasks (e.g., carrying files) – manual handling training will be provided.

Get in Touch

If you’re enthusiastic about joining a supportive team and contributing to a welcoming and efficient office environment, we encourage you to apply. Please contact [e-mail] for more details.

About Us

‘The joy of helping others succeed’ That’s our purpose as an organisation, and it applies to clients and colleagues alike. We focus on achieving potential, developing ourselves and delivering as best we can. We’re growing, and embrace opportunity and innovation – you will too, and enjoy building your skills and experience. CT is a very forward-thinking professional services business, so we provide things like tax, audit and accountancy services but also cutting-edge data solutions, high-quality business advice and SaaS. We work across the whole range of people who need our services, so you’ll be coming up with new ideas for different audiences frequently.

Location

We have offices in Edinburgh, Glasgow and Inverness. We work fully dynamically, meaning that our team are trusted to work where suits the situation best. There’s no mandatory time in the office, but you will need to come in regularly for meetings and events.