Receptionist / Document controller

ZipRecruiter; Great Yarmouth; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading company in offshore crane manufacturing is seeking a full-time Receptionist / Document Controller. The successful candidate will be the first point of contact for clients and visitors while efficiently managing essential documents and ensuring smooth communication across departments. Strong organizational skills and proficiency in Microsoft Office are essential for this role.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Greet visitors, clients, and the general public professionally.
• Manage communications, ensuring correct routing.
• Control and update relevant documentation.
• Collate timesheets for the PAYE department.
• Assist with the preparation and filing of various documents.

Skills

Organizational skills

Attention to detail

Communication skills

Independence

Proficiency in Microsoft Office Suite

Job description

Job Description

Company Description

Seatrax UK manufactures new offshore cranes for the oil, gas, commercial and other industries. These cranes are used on applications worldwide and can range anywhere from 30 Ton to 600 Ton.

Role Description

We are currently seeking a full time Receptionist / Document Controller. You will be the first point of contact for our clients and visitors while also managing crucial documentation that supports our operations. You will be responsible for handling administrative tasks, ensuring that company records are meticulously organized, and facilitating smooth communication across departments.

Key Responsibilities

• Greet visitors, clients, and the general public in a professional and friendly manner.
• Manage phone calls, emails, and other communications, ensuring they are directed to the appropriate personnel.
• Control the flow of documents, ensuring that all relevant project, technical, and compliance documentation is up-to-date, properly stored, and easily accessible.
• Collate timesheets to function reports for PAYE department
• Assist with the preparation and filing of documents, including project reports, technical drawings, and certifications.
• Ensure all documents comply with the company’s internal quality assurance policies and industry standards.
• Support project teams by tracking the progress of documentation and assist to ensure deadlines are met.
• Perform general office duties such as managing supplies, coordinating shipments, and other administrative tasks.

Required Qualifications & Skills:

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional attitude and the ability to represent the company effectively to clients