Receptionist / Document controller

JR United Kingdom; Norwich; On-site; GBP 22,000 - 30,000; Full time

Job summary

A prestigious company in the offshore industry is seeking a full-time Receptionist / Document Controller. This role serves as the first point of contact for clients and visitors, managing crucial documentation and facilitating communication. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This position is vital for ensuring efficient operations while maintaining the company's professional image.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.

Responsibilities

• Greet visitors, clients, and manage phone calls and emails.
• Control the flow of documents, ensuring compliance and accessibility.
• Assist with general office duties and support project teams.

Skills

Strong organizational skills

Excellent communication skills

Ability to work independently

Proficiency in Microsoft Office Suite

Job description

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Client:

Seatrax UK

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Company Description

Seatrax UK manufactures new offshore cranes for the oil, gas, commercial and other industries. These cranes are used on applications worldwide and can range anywhere from 30 Ton to 600 Ton.

Role Description

We are currently seeking a full time Receptionist / Document Controller. You will be the first point of contact for our clients and visitors while also managing crucial documentation that supports our operations. You will be responsible for handling administrative tasks, ensuring that company records are meticulously organized, and facilitating smooth communication across departments.

Key Responsibilities

• Greet visitors, clients, and the general public in a professional and friendly manner.
• Manage phone calls, emails, and other communications, ensuring they are directed to the appropriate personnel.
• Control the flow of documents, ensuring that all relevant project, technical, and compliance documentation is up-to-date, properly stored, and easily accessible.
• Collate timesheets to function reports for PAYE department
• Assist with the preparation and filing of documents, including project reports, technical drawings, and certifications.
• Ensure all documents comply with the company’s internal quality assurance policies and industry standards.
• Support project teams by tracking the progress of documentation and assist to ensure deadlines are met.
• Perform general office duties such as managing supplies, coordinating shipments, and other administrative tasks.

Required Qualifications & Skills:

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional attitude and the ability to represent the company effectively to clients