Receptionist/Care Navigator

Old Swan Health Centre Group Practice; Liverpool; On-site; GBP 12,000 - 18,000; Part time

Job summary

Old Swan Health Centre Group Practice is seeking a part-time Care Navigator/Receptionist to join our busy team, 20 hours per week. You will be the first point of contact for patients, handling calls, appointments and general inquiries with excellent telephone manners.

Training will be provided; previous GP or office experience is beneficial. The role requires strong IT, communication and customer service skills and a passion for delivering patient care in a fast-paced environment.

Qualifications

• Experience in GP practice or office environment preferred, with strong IT, communication and customer service skills.
• GCSEs or equivalent required; training will be provided if needed.
• Familiarity with EMIS Web is desirable.

Responsibilities

• Answer high volume calls and direct patients to the appropriate team or service.
• Schedule appointments and manage front desk duties efficiently.
• Take clear notes and document interactions in the system.
• Triage calls and signpost to suitable healthcare professionals.
• Maintain confidentiality and follow data protection guidelines.

Skills

IT skills

Communication

Customer service

Education

GCSEs or equivalent

Tools

EMIS Web

Job description

Job summary

Old Swan Health Centre Group Practice is looking to recruit a part-time, 20 hours per week Care Navigator/Receptionist to join our busy but friendly team serving 9,200 patients. The ideal candidate will have experience of working in a GP Practice or office environment, along with IT, communication and customer service skills. Previous experience is not essential as training will be provided.

This role will be perfect for an enthusiastic, self-motivated person who has a passion for delivering excellent patient care. The successful candidate should be confident, professional with excellent telephone skills and the ability to multi-task in a fast-paced environment. The ideal candidate will have experience working in a GP practice or office environment, along with strong IT, communication, and customer service skills. Previous experience is not essential, as full training will be provided.

This role will be perfect for an enthusiastic, self-motivated person who has a passion for delivering excellent patient care. The successful candidate should be confident, professional with excellent telephone skills and the ability to multi-task in a fast-paced environment.

Main duties of the job

The Care Navigator is responsible for the daily operations of the front desk and will be responsible for answering the telephone, scheduling appointments, and performing other administrative duties. Following practice processes to actively signpost patients to the most appropriate healthcare professional and service, whilst handling any complex queries and challenging situations in a professional manner, ensuring issues are resolved where possible at the first point of contact.

About us

Our team includes 5 Partners, 2 Salaried GPs, ANP, 4 Registrars, 2 Practice Nurses, HCA, Pharmacist, Physiotherapist, Practice Manager, Secretary, Reception Manager and a team of Care Navigators and Administrative Staff.

We pride ourselves as being one big work family, providing each other with the necessary support and guidance to achieve the aims and goals or the practice.

Job responsibilities

KEY DUTIES AND RESPONSIBILITIES:

• Answering high volume calls from our patients, in an efficient and courteous manner, putting patients at ease and providing clear concise information.


• Take clear and concise notes of patients interactions ensuring that these are documented accurately in EMIS using Ardens Navigation Template.


• After appropriate training, triage patient calls using a variety of questioning techniques to develop a full picture of the nature of the patients problem and signpost the patient to the appropriate care.


• Identify potentially serious problems and bring those to the immediate attention of the correct clinician ie doctor, oncall doctor


• For less serious problems negotiate with the patient and identify an appropriate timeframe for them to be seen and the appropriate professional to see them.


• Building and maintaining strong relationships with all direct team members, clinicians and healthcare professionals in the practice.


• Developing and maintaining an in-depth knowledge and understanding of the services provided in the practice and in the wider health community; be able to use this knowledge to guide the patient to the service, which is most likely to meet their needs, whether inside or outside the practice.


• Deal appropriately with instructions and queries from clinicians and outside agencies.


• Following practice standard operating procedures.


• Dealing with patient requests received via Online and Patchs


• Responding to email requests received


• Scanning documents and forwarding for action when required.


• Action tasks received.


• Supporting the pharmacy team with patient prescription requests, both in paper form and over the telephone.


• Processing and issuing of prescriptions within standard timeframes as per practice policy.


• Maintain strict confidentiality in relation to all issues concerned within the service and adhere to the requirements of the Data Protection Act 1984, Information Governance and Caldicott Principles.

Person Specification

Qualifications

Essential

• GCSEs or equivalent


• Strong written and communication skills required.

Desirable

• Previous experience working in a medical office environment preferred


• Knowledge of EMIS Web

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Old Swan Health Centre Group Practice

Address: Crystal Close, Old Swan, Liverpool, L13 2GA, United Kingdom

Employer's website: https://www.oldswanhcgp.nhs.uk/

Employer contact details

For questions about the job, contact:

Practice Manager

Margaret Webster

[e-mail]

07958727228

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.