Receptionist/Business Support Assistant

Artelia UK; London; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

5% pension

Life Insurance

Private Medical Insurance

Medical Cash Plan

Cycle to work scheme

Shopping discounts through My Artelia Benefits

25 days holiday plus bank holidays

2 days charity leave each year

Job summary

A leading construction consultancy based in London is seeking an Administrative Support professional to manage office provisions, assist in meeting preparations, and provide administrative tasks. The ideal candidate will have previous office experience and strong Microsoft Office skills. This part-time role offers competitive pay and a comprehensive benefits package including medical insurance and 25 days of holiday.

Qualifications

• Previous experience in an office environment is essential.
• Ability to work independently and use own initiative.
• Excellent communication skills to effectively deal with clients.
• Excellent communication skills to effectively deal with clients, staff, and managers.
• Friendly, polite and professional character.

Responsibilities

• Meet and greet clients and ensure meeting rooms are up to standard.
• Manage office provisions and sort mail.
• Provide administrative support.
• Liaising with office service providers, maintenance and suppliers
• Managing kitchen area – stacking/emptying dishwasher, daily cleaning of coffee machine
• Copying, printing, and distributing documents
• Managing calendars and providing administrative support

Skills

Microsoft Office

Communication skills

Initiative

Professionalism

Tools

Microsoft Office

Outlook

Job description

Overview

As part of the Business Support Team, you will meet and greet clients, provide refreshments, ensure meeting rooms are always up to standard, book travel, and answer and transfer calls from the main switchboard.

Project, Programme, Cost and Asset Management are our specialisms, delivered by enthusiastic people with a passion for the property and construction industry. We are UK-based but part of a global group, we are excited about shaping the future of the built environment with you. Our five core values are centred around Excellence, Simplicity, Sharing, Independence and Passion.

Responsibilities

• Archiving
• Managing office provisions (stationery, kitchen/office supplies)
• Sorting mail and arranging couriers
• Liaising with office service providers, maintenance and suppliers
• Managing kitchen area – stacking/emptying dishwasher, daily cleaning of coffee machine
• Copying, printing, and distributing documents
• Managing calendars and providing administrative support

Experience / Person Specification

• Previous experience of working in an office environment is essential
• Strong Microsoft Office and Outlook skills
• Ability to use own initiative and work independently
• You will receive training to become a designated Fire Marshal and First Aider
• Excellent communication skills to effectively deal with clients, staff, and managers
• Friendly, polite and professional character

Pay range and compensation package

In exchange, we are offering a competitive salary and an extensive benefits package including 5% pension, Life Insurance, full private Medical Insurance and a Medical Cash Plan (including optical and dental cover), cycle to work scheme, membership to My Artelia Benefits offering shopping discounts, savings on cinema tickets, hotel bookings and insurances. You will receive 25 days holiday plus bank holiday and 2 days charity leave each year. We are passionate about developing our staff and provide extensive training and development opportunities. We also have a number of fun social events throughout the year so you will quickly feel like part of the team!

Equal Opportunity Statement

Artelia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Applicants must be eligible to live and work in the UK. No agencies.

Working Hours

Working hours would be 8.30am to 5.00pm, Monday to Thursday.

Job details

• Seniority level: Not Applicable
• Employment type: Part-time
• Job function: Administrative
• Industries: Construction