Receptionist / Administrator

MesaBilling; Preston; On-site; GBP 40,000 - 60,000; Part time

Job summary

MesaBilling is seeking a temporary Administrator/ Receptionist to provide administrative support in a front-of-house role. This position involves reception duties, customer service, and coordination tasks within the employability sector. The successful candidate will contribute to efficient operations with a professional and approachable demeanor, ensuring an organised office environment.

Qualifications

• Confident using Excel and basic finance tasks.
• Strong customer service skills and ability to manage multiple tasks.
• Reliable, detail-oriented, and excellent communicator.

Responsibilities

• Manage advisor diaries and customer appointments.
• Handle incoming mail, answer calls, and maintain office organisation.
• Process payments and liaise with the finance team.

Skills

Customer service skills

Organisational skills

Attention to detail

Excel proficiency

Communication

Job description

Administrator/ Receptionist

Preston

Contract Temporary (one month)

£12.60 (per hour)

Role

Were currently recruiting for a temporary Administrator/Receptionist to join a well-established organisation in the employability sector. This is a front-of-house role involving reception duties, general administration, and coordination tasks. The successful candidate will provide a warm, professional welcome to all visitors and support the team with efficient day-to-day operations

Duties

• Gather and record customer information accurately in line with contract requirements, using internal data systems within agreed timescales.
• Manage and update advisor diaries, booking customer appointments as referrals are received.
• Support the Service Manager by ensuring timely contact with referrals and helping maintain advisor caseloads.
• Keep the office environment tidy and organised, manage supplies, handle incoming mail, answer calls, and take clear messages.
• Work to set daily, weekly, and monthly targets and meet tight deadlines.
• Handle petty cash securely, issue funds to customers, and carry out regular reconciliations.
• Process payments to contractors and customers by preparing the necessary paperwork.
• Raise purchase orders and payments using internal finance systems.
• Liaise with the finance team to ensure smooth cash flow and accurate reporting.
  
  

Key Skills

• Confident using Excel, with the ability to produce and share reports.
• Strong customer service skills, with a friendly and approachable manner.
• Able to manage multiple tasks efficiently in a busy setting.
• Reliable and deadline-focused, with strong attention to detail.
• Excellent communicator, both face-to-face and over the phone.
• Experience with basic finance tasks, including raising purchase orders and managing petty cash.
• Comfortable dealing with a wide range of people, including those who may be vulnerable or facing challenges.
  
  

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview.

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