Receptionist / Administrator

Aspire Recruitment; Preston; On-site; GBP 40,000 - 60,000; Part time

Job summary

A well-established organisation in the employability sector is seeking a temporary Administrator/Receptionist. In this front-of-house role, you'll manage reception duties, assist with general administration, and support the team in ensuring efficient day-to-day operations. The ideal candidate will have strong customer service skills and proficiency in Excel.

Qualifications

• Confident using Excel, able to produce and share reports.
• Experience with basic finance tasks, including managing petty cash.
• Strong customer service skills with a friendly demeanor.

Responsibilities

• Manage and update advisor diaries and book appointments.
• Handle incoming mail, answer calls, and take messages.
• Gather and record customer information accurately.

Skills

Customer service skills

Excel proficiency

Communication

Attention to detail

Multi-tasking

Finance handling

Job description

Administrator/ Receptionist
Preston
Contract – Temporary (one month)
£12.60 (per hour)
Role:
We’re currently recruiting for a temporary Administrator/Receptionist to join a well-established organisation in the employability sector. This is a front-of-house role involving reception duties, general administration, and coordination tasks. The successful candidate will provide a warm, professional welcome to all visitors and support the team with efficient day-to-day operations

Duties:

• Gather and record customer information accurately in line with contract requirements, using internal data systems within agreed timescales.
• Manage and update advisor diaries, booking customer appointments as referrals are received.
• Support the Service Manager by ensuring timely contact with referrals and helping maintain advisor caseloads.
• Keep the office environment tidy and organised, manage supplies, handle incoming mail, answer calls, and take clear messages.
• Work to set daily, weekly, and monthly targets and meet tight deadlines.
• Handle petty cash securely, issue funds to customers, and carry out regular reconciliations.
• Process payments to contractors and customers by preparing the necessary paperwork.
• Raise purchase orders and payments using internal finance systems.
• Liaise with the finance team to ensure smooth cash flow and accurate reporting.

Key Skills:

• Confident using Excel, with the ability to produce and share reports.
• Strong customer service skills, with a friendly and approachable manner.
• Able to manage multiple tasks efficiently in a busy setting.
• Reliable and deadline-focused, with strong attention to detail.
• Excellent communicator, both face-to-face and over the phone.
• Experience with basic finance tasks, including raising purchase orders and managing petty cash.
• Comfortable dealing with a wide range of people, including those who may be vulnerable or facing challenges.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview.
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