Receptionist/ Administration Assistant

Legal Southwest; Exeter; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading legal firm based in Exeter is seeking a full-time Receptionist / Administration Assistant to support their office operations. The ideal candidate will demonstrate excellent organisation, communication skills, and the ability to manage diverse tasks under pressure. This role offers an engaging work environment where proactive individuals can thrive without compromising on quality. Candidates with previous relevant experience are highly encouraged to apply.

Qualifications

• Previous experience in a receptionist or administrative role preferred.
• Understanding of office tasks and procedures.
• Ability to manage workloads and cope well under pressure.

Responsibilities

• Manage general office administrative duties, including postal tasks and filing.
• Welcome callers and provide assistance professionally.
• Support legal departments with secretarial tasks.

Skills

Organisation

Communication

Proactivity

Flexibility

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

On behalf of our client, we are looking to recruit a Receptionist / Administration Assistant into their Exeter office. This role is full-time (5 days each week) working the following hours 9.00 am to 5.30 pm with a one-hour lunch-break Monday to Friday inclusive.

For the role you will be an organised individual with the ability to manage a busy workload using your own initiative and work well under pressure. Previous experience in a similar role would be preferable. This job is much wider ranging than reception and telephones. It is a role working with staff to ensure the smooth running of the office. Being pro-active, open to ideas/changes, and the ability to communicate with staff/clients at all levels are essential features of this role.

Duties & Responsibilities:

• Successfully undertake general office based administrative duties to include (although not limited to) all postal related duties at the beginning and end of each day, scanning all incoming post for each department, file opening, closing and archiving, banking and petty cash, purchase of office supplies and general admin related duties to ensure the smooth running of the office.
• Welcome callers to the office in a friendly and professional manner ensuring the person for whom they are visiting is notified as quickly as possible
• Answering incoming calls by means of our centralised telephone system dealing with calls in a prompt, efficient and courteous manner taking accurate details and either placing the call or passing the details on as quickly as possible.
• Provide secretarial/administrative support to all legal departments based in the Exeter office. Previous secretarial experience is therefore preferable.
• Deal with card payments/ID from callers to the office
• Demonstrate good organisation skills
• Manage conflicting demands in a professional and calm manner
• Demonstrate effective communication skills, both written and spoken
• Cope well under pressure, with an ability to work flexibly and cope with changing priorities
• Take a positive and proactive approach to work, anticipating and meeting the needs of the office
• Be competent in using Word and other Microsoft Products (Outlook and Excel)

Salary is dependent on candidates skills experience.

Please get in touch if you would like more information about this role or send your CV via the form below in complete confidence and we will get back to you.

Legal Southwest will never, without exception, send out your CV without your prior knowledge or consent so please be assured that we treat every application with the utmost confidentiality.