Receptionist

Klipboard; Leeds; On-site; GBP 18,000 - 24,000; Full time

Job summary

Klipboard in Leeds is seeking a friendly receptionist to be the face of our office, welcoming visitors, handling calls and coordinating front-of-house activities to keep the office running smoothly.

You will manage inbox, post, meeting room bookings, travel arrangements, and work with the Facilities team to maintain a safe and efficient workplace while delivering outstanding customer experiences.

Qualifications

• Experience in reception, office administration or a customer-facing role.
• Confident communicating with people at all levels.
• Highly organised with great attention to detail.
• Able to manage multiple priorities in a busy environment.
• Comfortable using Microsoft Office applications.
• Takes pride in delivering an excellent customer and visitor experience.

Responsibilities

• Welcoming visitors and managing front-of-house activities
• Handling calls, emails, post and courier services
• Coordinating meeting rooms, refreshments and office supplies
• Booking travel, accommodation and transport for colleagues
• Supporting office events and catering arrangements
• Raising purchase orders and assisting with administrative tasks
• Working with suppliers, contractors and the Facilities team to maintain a safe and efficient workplace

Skills

Front-of-house

Customer service

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

Looking for a role where no two days are the same? We're looking for a friendly, organised and proactive Receptionist to be the face of our Leeds office, creating a welcoming experience for visitors, customers and colleagues while keeping our office running smoothly.

What you'll be doing:

• Welcoming visitors and managing front-of-house activities
• Handling calls, emails, post and courier services
• Coordinating meeting rooms, refreshments and office supplies
• Booking travel, accommodation and transport for colleagues
• Supporting office events and catering arrangements
• Raising purchase orders and assisting with administrative tasks
• Working with suppliers, contractors and the Facilities team to maintain a safe and efficient workplace

We're looking for someone who:

• Has experience in reception, office administration or a customer-facing role
• Is confident communicating with people at all levels
• Is highly organised with great attention to detail
• Can manage multiple priorities in a busy environment
• Is comfortable using Microsoft Office applications
• Takes pride in delivering an excellent customer and visitor experience

What Success in this role looks like:

Success in this role means the Leeds office is consistently well presented, well stocked and ready for use; visitors and callers are handled promptly and professionally; meeting rooms, travel, events and purchase order administration are completed accurately and within policy; facilities issues are logged and followed through with minimal disruption; and colleagues experience front of house and office support as reliable, organised and customer-focused.

Company Info:

You may also have seen from our recent posts that we are excited to begin sharing our new company name – Klipboard. Kerridge Commercial Systems (KCS) is becoming Klipboard and our new brand is designed to bring together our expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. We have offices based across the world and we are looking for talented individuals to join our growing teams. Due to our growth over the last few years it is an exciting time to join us as we enter our next chapter.

Equal Opportunities

As a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.

If you require any help, adjustments and/or support during the interview and offer process then please advise our TA or HR team.

Research shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However, we recognise that skills and experience come in many forms, and we encourage you to apply even if you don’t meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills, we would love to hear from you!