Receptionist

Capita; Coleraine; On-site; GBP 16,000 - 24,000; Part time

Benefits offered by this job

Office-based role

25 days holiday (pro rata)

Pension scheme

Cycle to work scheme

Headspace app access

Job summary

Capita HAAS is seeking a part-time receptionist in Coleraine to be the welcoming face of the venue and support the day-to-day operations of the health assessment service. You will meet claimants, manage security, handle documentation, bookings, and stationery while maintaining high service standards.

You will work 25 hours per week, on shifts 8:00-13:00 or 12:30-17:30, with duties including health and safety compliance, CRM/PRS data entry, and liaison with staff and claimants to ensure a smooth,

Qualifications

• Experience as a receptionist or front-desk role.
• Strong customer service skills with a friendly demeanor.
• Familiar with CRM/PRS data entry and basic IT tools.
• Ability to use MS Teams, Outlook and CRM systems.

Responsibilities

• Greet visitors warmly and manage daily arrivals.
• Open/close venue and ensure security procedures are followed.
• Manage appointments and re-schedule using CRM/PRS.
• Handle documentation, stationery orders, and data entry.
• Provide information to claimants and staff; maintain professional relations.

Skills

Receptionist experience

Customer service

CRM/PRS data entry

IT literacy

Conflict resolution

Tools

MS Teams

Outlook

CRM systems

Job description

Job Summary

Our venue Receptionists play a very important part in the team and the day to day running of the business, being the first and last point of contact for all our visitors and staff. Your role will include a wide range of responsibilities from meeting and greeting claimants and their companions who come into venue for their assessment, managing the security of the venue, exchanging verbal and written information and therefore you will put claimants wellbeing at the heart of everything you do. Capita HAAS pride ourselves on the warmth and support we provide and promote a high standard of service at all times. Please note, this is part time office-based role, working 25 hours per week on a shift either 8am-1pm or 12:30pm - 5:30pm. It is anticipated that the Receptionist will spend 70% of time greeting people. Remaining time will be spent producing documentation, rebooking appointments, stationary orders, archiving, training, updating systems and venue facilities management including health and safety.

What you'll be doing:

• Meet and greet visitors in a warm and friendly manner.
• Manage daily appointment using CRM/PRS and re-scheduling as and when required.
• Open and lock venue and ensure security procedures are followed.
• Door Entry Management – Identify and validate all attendees.
• Direct claimants to where they need to go/seat them outside the consultation room.
• Day to day organisational and administrative duties including data entry, and maintenance of CRM/PRS systems, creating, completing and uploading documents to H&S System CASPER as a H&S site Champion.
• Maintain business office supplies by keeping an up-to-date record of stationary surplus.
• Ensuring the venue is always kept to a professional standard
• Providing relevant information to claimants and supporting staff and claimants whilst in venue.
• Maintaining a professional relationship with claimants and always ensuring customer satisfaction.
• Ensuring that all visitors feel welcome and comfortable throughout their experience in clinic.
• Provide directions to claimants and their families over the telephone therefore a good knowledge and understating of local bus routes, train stations, taxis and parking is very important. Contribute to the Strategic Management and Development of the business

What we're looking for:

• Experience as a receptionist and customer service (customer facing).
• Have good planning and organisational skills
• Must be IT literate, MS teams’ word, outlook and CRM systems
• Experience of conflict resolution and de-escalation techniques in a face-to-face environment.
• Ability to communicate clearly and concisely both verbally and written.
• Customer service ethos and be of a friendly disposition.
• Initiating contact with claimants, their companions and all visitors and responding to requests.
• Able to attend all training and development courses.
• Be attentive, polite and approachable at all times.
• Have excellent time management skills and be punctuate.
• Be willing and able to work without supervision.
• Be a good listener, understanding and helpful and provide a professional service.

About HAAS

The Health Assessment Advisory Service (HAAS) arranges and carries out assessments for the Department for Work and Pensions (DWP) and the Department for Communities (DfC). The purpose of the assessment is to understand how an illness or disability affects a person’s daily life. After the assessment, the DWP/DfC makes the decision as to whether the individual will receive any benefits. The Health Assessment Advisory Service is delivered on behalf of the DWP & DfC by Capita.

Unlock Your Potential with Capita At Capita, your career can take you wherever your ambition leads. You'll become part of a diverse network of talented, forward-thinking professionals working across a wide range of disciplines and sectors. We’re committed to your growth — offering exciting opportunities to expand your skills, explore new paths, and advance your career. Join us and discover a career with purpose. #CareersWithPurpose Customer first, always Fearless innovation Achieve together Everyone is valued

What’s in it for you?

• £26,227.50 annual salary, pro rata to £15,736.50
• Office based role
• 25 days’ holiday (rising to 27) with the opportunity to buy extra leave
• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
• Auto-enrolment to our company pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more
• Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
• Access to the Headspace app for you and up to 5 family or friends.
• Unlock Your Potential with Capita At Capita, your career can take you wherever your ambition leads.

Equal Opportunities

At Capita, we’re committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. We want everyone to have the best chance of succeeding as they move through their application and start their career with us.

We are an equal opportunity and Disability Confident employer; we want to hear from you if you’d like to discuss any adjustments you might need during your recruitment process. Please email [e-mail] or call 07784 237318 and we’ll get back to you to discuss.

As part of our commitment to building an inclusive and diverse workforce, we would particularly welcome applications from people who are from Black, Asian and other ethnic minority backgrounds. For more information about equal opportunities and the types of adjustments we can offer, please visit the Capita Careers website. If you have a question that does not relate to adjustments during your recruitment process, please email our Talent Acquisition team - [e-mail]

Job Details

• Location: Coleraine, United Kingdom
• Time Type: Part time
• Contract Type: Permanent
• Capita is an AI-enabled business services partner. We work with organisations across the public and private sectors, helping them deliver better, more efficient services. Every day, millions of people rely on services we support across central and local government and regulated industries. We combine technology, data and AI with the expertise and judgement of our people to help clients solve complex challenges and deliver better outcomes for the people and communities they serve.