Receptionist

JR United Kingdom; Bradley Stoke; On-site; GBP 28,000 - 31,000; Full time

Job summary

A leading Bristol law firm is seeking an experienced FOH Office Coordinator to manage a variety of tasks in a fast-paced environment. This role includes reception duties, facilities management, and office administration, ensuring a smooth operation and a welcoming atmosphere. The ideal candidate will be proactive, organized, and ready to tackle multiple responsibilities while providing excellent service to clients and staff.

Qualifications

• Confident and adaptable; able to work in a fast-paced environment.
• Strong communication skills and customer service orientation.

Responsibilities

• Provide professional front-of-house services and manage office administration tasks.
• Coordinate facilities management and ensure compliance with health & safety standards.

Skills

Organisational skills

Proactive attitude

Multitasking

Communication

Job description

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£28,000 to £31,000 plus brilliant benefits.

Receptionist vacancy in Bristol Law Firm - We’re looking for an organised and proactive FOH Office Coordinator to join a highly respected Law Firm based in central Bristol. This is a varied and hands-on role covering facilities, reception, office administration, post room coordination, and health & safety. The ideal candidate will be confident, adaptable, and comfortable multitasking in a fast-paced, professional environment. If you enjoy being the go-to person who keeps everything running smoothly, this could be the perfect opportunity.

SALARY depends on EXP

Key Responsibilities

Front of House & Office Administration:

• Providing a warm, professional welcome to all clients, visitors, and staff.
• Setting up and coordinating meeting rooms and internal events (e.g. training sessions, client meetings).
• Managing and ordering kitchen and hygiene supplies, including meeting refreshments.
• Ensuring all shared spaces (conference rooms, kitchens, reception areas) remain tidy and H&S compliant.
• Coordinating room bookings and diary management via Outlook.
• Supporting AV/IT setup for meetings and reporting any issues to the IT team.
• Booking travel and accommodation for staff as required.
• Handling all incoming/outgoing post and courier requests; maintaining archiving systems.
• Assisting with document management: scanning, photocopying, binding, laminating.
• Overseeing stationery stock and replenishment.

Facilities & Health and Safety:

• Logging and reporting any building-related issues (e.g. lighting, HVAC, maintenance).
• Liaising with landlords and contractors to ensure a high standard of upkeep across the premises.
• Supervising cleaning services and maintaining general housekeeping standards.
• Coordinating scheduled and ad-hoc maintenance, including compliance with landlord and legislative requirements.
• Booking and tracking mandatory training (First Aid, Fire Warden, etc.) for staff.
• Conducting regular office and fire risk assessments and ensuring H&S compliance.
• Managing Display Screen Equipment (DSE) assessments, including for returning staff.
• Maintaining a daily fire register via the office desk booking system.

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We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or background.