Reception, Stores and Accounts Assistant (Part Time)

University of Cambridge; Cambridge; On-site; GBP 15,000 - 20,000; Part time

Job summary

The University of Cambridge is seeking a Reception, Stores, and Accounts Assistant to join their team in a part-time capacity. This role will involve various tasks including reception duties, support for store management, and assistance with accounting processes. The successful candidate will be well-organized, possess strong communication skills, and be able to manage multiple responsibilities efficiently.

Qualifications

• Prior experience in a reception or customer service position is essential.
• Ability to convey information clearly and effectively.
• Experience in high-pressure situations.

Responsibilities

• Greet visitors and process incoming calls.
• Handle financial documents and assist with audits.
• Maintain stock levels and issue items as needed.

Skills

Communication

Multitasking

Customer Service

Job description

Social network you want to login/join with:

Reception, Stores and Accounts Assistant (Part Time), Cambridge

col-narrow-left

Client:

University of Cambridge

Location:

Cambridge, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

5cb568442b70

Job Views:

5

Posted:

02.06.2025

Expiry Date:

17.07.2025

col-wide

Job Description:

We are looking for a highly organized and personable individual to join our team as a Reception, Stores, and Accounts Assistant (Part-time). This varied role involves working in reception, providing support to our Stores department, and assisting the Accounts team. Training will be provided where needed, and the successful candidate will be part of a supportive and collaborative team.

Key Responsibilities:

Reception

Greet visitors and contractors, issue visitor badges, and notify hosts

Handle incoming calls, connect internal/external callers, and take messages

Process outgoing mail and liaise with courier services as required

Distribute incoming mail and maintain up-to-date address lists

Raise purchase orders on the CUF system using iProcurement.

Issue stock, lab coats, and other items as needed

Notify staff when their orders are ready for collection

Receive and scan parcels into inventory

Handle laundry processing for lab coats and other items

Maintain stock levels by raising requisitions for the Department Buyer.

Accounts

Open post, date stamp invoices, and file documents such as invoices and timesheets

Cross-check invoices against Purchase Orders for accuracy

Assist with financial audits by preparing documents for auditors

Help with archiving financial documents at year-end

Send weekly batches of invoices to shared services for payment

Person Specification:

The ideal candidate for this role should have prior experience in a reception or customer service position, where they were responsible for interacting directly with clients or the public. They must possess excellent communication skills, ensuring they can convey information clearly and effectively. The role requires strong multitasking abilities, as they will need to manage various responsibilities simultaneously, such as answering phone calls, greeting visitors, and supporting staff. The ability to stay composed and professional in high-pressure situations is essential.

Application process:

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment.

Further details can be found in the Further Particulars document.

Informal enquiries can be made to Natalia Kina (Finance Coordinator )

We reserve the right to fill the position with a qualified candidate prior to the conclusion of the advertising period.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.