Receipt & Distribution Assistant, GMS Band A

NHS Jobs; England; On-site; GBP 21,000 - 25,000; Full time

Job summary

NHS Jobs seeks a Receipt & Distribution Assistant (GMS Band A) to manage the safe receipt and unloading of goods at the hospital delivery point. You will book in items via the computer system, resolve discrepancies with couriers, and arrange delivery to wards across the site.

You will also relocate roll cages, record daily activity, handle enquiries, file paperwork, assist with promotions of safety and housekeeping, and help train new recruits as part of Procurement support.

Responsibilities

• 1. Ensure correct and safe receipt and unloading of all goods arriving at the Receipt and Distribution point, ranging from roll cages, large items such as beds, cabinets, clinical equipment etc.
• 2. Detailed checking and via the computer system, booking in of goods, certifying correct receipt and following up any discrepancies, including incorrect deliveries, with the Couriers and Suppliers.
• 3. Transport goods to all the Wards and Departments around the hospital site, either in the NHS Logistics roll cages or on a trolley or a pallet truck or carrying by hand, as soon as possible after receipt. A clear and concise name and signature must be obtained, as proof of delivery, from the appropriate authorised person.
• 4. Ensure all roll cages are promptly relocated back to the Receipt and Distribution point from around the hospital site, breaking down and stacking for return to NHS Logistics.
• 5. Use the PC to input orders details, recorded and investigate missing orders to a satisfactory conclusion.
• 6. Answering telephones promptly and courteously, responding to customer enquiries.
• 7. Filing all paperwork accurately and up to date.
• 8. Monitor daily and report weekly roll cage, tote boxes and parcel activity.
• 9. Collect incorrect or damaged goods from the Wards and Departments
• 10. Assist in all safety and security matters within the Receipt and Distribution Department and ensure general housekeeping standards are upheld.
• 11. Follows standard operating procedures and proposes changes as necessary.
• 12. Assists with the introduction of new recruits.
• 13. Assists with other ad-hoc duties as required within Procurement
• 14. The R&D staff will be required to maintain their KPIs on a monthly basis.

Job description

Receipt & Distribution Assistant, GMS Band A

• 1. Ensure correct and safe receipt and unloading of all goods arriving at the Receipt and Distribution point, ranging from roll cages, large items such as beds, cabinets, clinical equipment etc.
• 2. Detailed checking and via the computer system, booking in of goods, certifying correct receipt and following up any discrepancies, including incorrect deliveries, with the Couriers and Suppliers.
• 3. Transport goods to all the Wards and Departments around the hospital site, either in the NHS Logistics roll cages or on a trolley or a pallet truck or carrying by hand, as soon as possible after receipt. A clear and concise name and signature must be obtained, as proof of delivery, from the appropriate authorised person.
• 4. Ensure all roll cages are promptly relocated back to the Receipt and Distribution point from around the hospital site, breaking down and stacking for return to NHS Logistics.
• 5. Use the PC to input orders details, recorded and investigate missing orders to a satisfactory conclusion.
• 6. Answering telephones promptly and courteously, responding to customer enquiries.
• 7. Filing all paperwork accurately and up to date.
• 8. Monitor daily and report weekly roll cage, tote boxes and parcel activity.
• 9. Collect incorrect or damaged goods from the Wards and Departments
• 10. Assist in all safety and security matters within the Receipt and Distribution Department and ensure general housekeeping standards are upheld.
• 11. Follows standard operating procedures and proposes changes as necessary.
• 12. Assists with the introduction of new recruits.
• 13. Assists with other ad-hoc duties as required within Procurement
• 14. The R&D staff will be required to maintain their KPIs on a monthly basis.