Receipt and Distribution Operative

NHS Trust; Manchester; On-site; GBP 23,000 - 28,000; Part time

Job summary

Manchester University NHS Foundation Trust (MFT) is hiring for a part-time Receipt & Distribution assistant on a permanent basis, working 20 hours across Monday to Friday from 09:00 to 13:00. The role is based at Manchester Central, Oxford Road, with a pro rata salary of £25,272 per annum.

The post involves accurate delivery of goods to wards/departments, maintaining audit trails, and ensuring safe handling of items.

Qualifications

• Maths and English O Level or equivalent.
• Excellent administration acumen and organisational skills.
• Knowledge of stock control procedures, delivery notes, manual handling procedures and lifting equipment.
• Professional and friendly telephone manner.
• Team Player and good communication skills.
• Flexible approach with ability to work under pressure and meet tight deadlines.

Responsibilities

• Accurate and timely delivery of goods to wards and departments with audit trail.
• Maintain copies of all signatures for signed-for items.
• Report accidents or incidents to the Receipt & Distribution Manager.
• Report faults to equipment, uniform and PPE.
• Ensure deliveries of stock and non-stock items follow Trust guidelines.
• Ensure returns are collected and returned to suppliers in a timely manner.
• Contribute to continuous improvements in service delivery and work with management to identify improvements.

Skills

Administration

Organisational skills

Telephone manner

Team player

Communication skills

Flexibility under pressure

Education

Maths and English O Level or equivalent

Tools

Stock control procedures

Delivery/logistics procedures

Job description

Main area NONE Grade NHS AfC: Band 2 Contract Permanent: Mon-Fri 09:00-13:00 Hours Part time - 20 hours per week (Mon-Friday) Job ref 349-SDX-8372140

Site Manchester Central,Oxford Road Town Manchester Salary £25,272 per annum (pro rata) Salary period Yearly Closing 08/11/2026 23:59

Job overview

• Accurate and timely delivery of all goods to wards and department ensuring an audit trail exists via Receipt and Distribution

Main duties of the job

• To ensure all goods are delivered to Wards and Departments in a safe manner using equipment provided.
• Maintaining copies of all signatures for “signed for” items.
• Reporting to the Receipt & Distribution Manager any accident or incident.
• Reporting of faults to equipment, uniform and PPE to the Receipt and Distribution Manager.
• To make sure deliveries of stock and non-stock items are delivered within the Trust guidelines.
• To ensure all returns are collected in timely manner for return to suppliers.
• To ensure continuous improvements in all aspects of service delivery
• Work with the managements teams to identify improvements.
• To liaise with the NHS Supplies and all procurements departments for all receipt and distribution issues
• Together with respective managers, contribute to the investigation of all complaints received regarding Services and take remedial action to minimise repetition.
• To safeguard all items until delivery to the end user.
• Use handheld computer/VDU; manipulation of trolleys, cages, electrical vehicles and stacking pallets.
• Where reasonable support other Services as requested by the Receipt & Distribution.
• From time to time support other Receipt & Distribution roles

Working for our organisation

Manchester University NHS Foundation Trust (MFT) is the largest provider of specialist services, and our Oxford Road Campus in Manchester is the largest health academic campus in Europe. With 10 hospitals and a wide range of community services, we care for over 1 million people every year, and our team of over 30,000 people is at the heart of everything we do.
You’ll be working alongside colleagues from all backgrounds, supporting people from every walk of life, and learning something new every day. We believe that everyone should feel welcome, respected, and valued at work. You can bring your whole self to MFT, knowing that your unique perspective and experiences are celebrated here.
You’ll find that we’re committed to helping you grow - whether you want to develop new skills, progress in your career, or simply make a difference in your community. We offer equal opportunities for everyone, and we’ll support you with training, development, and a caring environment where your health, wellbeing, and safety matter.
Most importantly, you’ll be part of a team where working together and supporting each other is everything. You’ll make new friends, build strong relationships, and have a real voice in shaping the future of our Trust.
Please note that this is not a role that MFT will offer sponsorship for, so you will need to ensure you have your own ongoing right to work in the UK.
At MFT we’re All Here For You - every step of the way. Join us today.

Detailed job description and main responsibilities

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.
As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that’s considered relevant to the role.

Enhanced with Barred Lists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.

Person specification

Qualifications

• Maths and English ‘O’ Level or equivalent
• Excellent administration acumen and organisational skills
• Skills and experience in PC software packages
• Knowledge of stock control procedures, delivery notes, manual handling procedures and lifting equipment
• Professional and friendly telephone manner
• Team Player
• Excellent communications skills at all levels
• Flexible approach with the ability to work under pressure and to tight deadlines

Skills/Knowledge

• Good interpersonal skills and the ability to liaise effectively with a wide range of people
• Must be able to work autonomously and on own initiative
• Must be able to always work in a calm courteous and efficient manner
• Ability to work as part of a team
• Manual handling techniques
• Able to work as part of a team and at the same time be able to work on one initiative

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.