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Tate; Theale; On-site; GBP 18,000 - 19,000; Full time

Job summary

Tate is seeking an experienced Receptionist to cover a temporary position at the Theale office. You will be the first point of contact, handling calls, visitor reception, and post duties while supporting the Admin team to maintain a well-presented office environment.

The role requires excellent communication, strong organisation, and a proactive, reliable approach in a busy reception setting. Training for first aid and fire warden duties will be provided.

Qualifications

• Proficient use of MS Office suite (Outlook, Word, Excel, Teams).
• Excellent communication and telephone manner required.
• Strong time management and reliability essential.
• Well-presented with a friendly, professional approach.

Responsibilities

• First point of contact for all visitors to the office, providing an exceptional standard of service with a positive attitude.
• Answering all incoming calls to the office.
• Taking ownership of the reception area ensuring it is presented in a clean and tidy manner.
• Ordering lunches and providing refreshments for events or meetings.
• Deal with all incoming and outgoing post, booking couriers when needed.
• First Aider/Fire Warden - training will be provided.
• Scheduling reception rota for holiday/lunch cover.
• Effectively dealing with any office related questions/queries from colleagues and visitors to the office.
• Raising invoices and assisting with debt chasing, updating contact lists and directories.
• Printing and binding documents when needed.
• Booking hotel accommodation for staff
• Assist the Admin team with various ad-hoc tasks to promote a positive culture and well-presented office

Skills

Excellent communication

Time management

Organised

Problem solving

Punctual and reliable

Self-motivated

Team player

Tools

MS Office

Outlook

Word

Excel

Teams

Job description

Receptionist (Temporary) Theale £13/£14 ph

We are looking for an experienced Receptionist to cover for a us in an ongoing temporary role in Theale. This is a busy temporary role that will offer variety and to work with a supportive team. You will be based on the reception desk.

Role

• First point of contact for all visitors to the office, providing an exceptional standard of service with a positive attitude.
• Answering all incoming calls to the office.
• Taking ownership of the reception area ensuring it is presented in a clean and tidy manner.
• Ordering lunches and providing refreshments for events or meetings.
• Deal with all incoming and outgoing post, booking couriers when needed.
• First Aider/Fire Warden - training will be provided.
• Scheduling reception rota for holiday/lunch cover.
• Effectively dealing with any office related questions/queries from colleagues and visitors to the office.
• Raising invoices and assisting with debt chasing, updating contact lists and directories.
• Printing and binding documents when needed.
• Booking hotel accommodation for staff
• Assist the Admin team with various ad-hoc tasks to promote a positive culture and well-presented office

Skills and experience

• Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams etc.
• Excellent communication skills & telephone manner.
• Well-presented with an exceptional friendly and professional approach.
• Good at problem solving with a 'get it done' attitude.
• Excellent time management skills, punctual and reliable.
• Naturally organised with a high attention to detail.
• Self-motivated, proactive team player who provides solid support.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.