ACCOUNTS & OPERATIONS ASSISTANT

PPM Recruitment; Stourport-on-Severn; On-site; GBP 29,000 - 33,000; Full time

Job summary

PPM Recruitment are recruiting an Accounts & Operations Assistant for a specialist tailoring and clothing business based in Worcester. This hands-on role combines accounts, finance administration and general operational support, working closely with the Directors and liaising with Sales, Purchasing and Warehouse teams.

Accounts will make up approximately 60-70% of the role, with the remaining time focused on operational and administrative support.

Qualifications

• Good practical bookkeeping knowledge.
• Strong attention to detail.
• Experience with bank and supplier reconciliations.
• Good understanding of balance sheet reconciliations.
• Excellent organisation and time-management skills.
• Ability to investigate discrepancies and follow queries through to completion.
• Good spreadsheet and general IT skills.
• Xero experience highly desirable.
• Dext experience advantageous, but training can be provided.
• Reliable, practical and willing to support other areas of the business when required.
• Good communication skills and a professional approach.

Responsibilities

• Process and post purchase invoices and expenses using Dext and Xero.
• Check invoice coding and supporting documentation.
• Raise and post sales invoices and credit notes.
• Allocate customer receipts and supplier payments.
• Carry out bank reconciliations.
• Reconcile supplier statements and investigate discrepancies.
• Assist with credit control and customer account queries.
• Prepare supplier payment runs for approval.
• Process mileage claims.
• Assist with payroll information and payroll reconciliations.
• Reconcile wages, PAYE, pensions and other control accounts.
• Assist with VAT preparation and reconciliations.
• Help maintain accurate and reconciled balance sheet accounts.
• Assist with month-end processes, including accruals, prepayments and journals.
• Maintain accurate financial records and supporting documentation.
• Provide practical administrative support across the business.
• Assist with customer, supplier, stock and invoice queries.
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies.
• Maintain accurate customer, supplier and product information.
• Assist with general office administration and ad-hoc projects.
• Follow up outstanding tasks and ensure issues are resolved.
• Identify discrepancies or incomplete information and take ownership of resolving them

Skills

Bookkeeping

Bank reconciliations

Balance sheet reconciliations

Time management

Attention to detail

Communication skills

Tools

Xero

Dext

Excel

Job description

Salary: £29,000 to 33,000 p/a

Hours: Monday to Thursday 9:00am - 5:00pm, Friday 9:00am - 4:30pm

Job Type: Full Time

Sector: Accounts / Administration / Operations

THE ROLE

PPM Recruitment are currently recruiting for an Accounts & Operations Assistant to join a specialist tailoring and clothing business based in Worcester.

This is a varied, hands-on role combining accounts, finance administration and general operational support. The successful candidate will work closely with the Directors and liaise with Sales, Purchasing and Warehouse teams to ensure accounts and business processes are accurate and completed efficiently.

Accounts will make up approximately 60-70% of the role, with the remaining time focused on operational and administrative support.

KEY RESPONSIBILITIES - ACCOUNTS

• Process and post purchase invoices and expenses using Dext and Xero
• Check invoice coding and supporting documentation
• Raise and post sales invoices and credit notes
• Allocate customer receipts and supplier payments
• Carry out bank reconciliations
• Reconcile supplier statements and investigate discrepancies
• Assist with credit control and customer account queries
• Prepare supplier payment runs for approval
• Process mileage claims
• Assist with payroll information and payroll reconciliations
• Reconcile wages, PAYE, pensions and other control accounts
• Assist with VAT preparation and reconciliations
• Help maintain accurate and reconciled balance sheet accounts
• Assist with month-end processes, including accruals, prepayments and journals
• Maintain accurate financial records and supporting documentation

KEY RESPONSIBILITIES - OPERATIONS & ADMINISTRATION

• Provide practical administrative support across the business
• Assist with customer, supplier, stock and invoice queries
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies
• Maintain accurate customer, supplier and product information
• Assist with general office administration and ad-hoc projects
• Follow up outstanding tasks and ensure issues are resolved
• Identify discrepancies or incomplete information and take ownership of resolving them

THE PERSON

The ideal candidate will have previous experience as an Accounts Assistant, Bookkeeper, Finance Administrator or similar role, preferably within a small or medium-sized business.

You should be comfortable working in a hands-on environment and processing accounts transactions yourself.

Key skills and experience:

• Good practical bookkeeping knowledge
• Strong attention to detail
• Experience with bank and supplier reconciliations
• Good understanding of balance sheet reconciliations
• Excellent organisation and time-management skills
• Ability to investigate discrepancies and follow queries through to completion
• Good spreadsheet and general IT skills
• Xero experience highly desirable
• Dext experience advantageous, but training can be provided
• Reliable, practical and willing to support other areas of the business when required
• Good communication skills and a professional approach