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GI Group Main Account; Loughborough; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

Birthday holiday after 12 weeks

Job summary

Gi Group is recruiting for a Clerical/Administration Assistant in Loughborough. The role supports the logistics team with data entry, dispatch coordination, and records management.

You will input loads into the TMS, liaise with external carriers, print labels, and maintain stock logs. The position offers Monday–Friday daytime hours with salary rates shown and holiday benefits after probation.

Qualifications

• 1–2 years of administrative experience in logistics or manufacturing.
• Proficient in Word, Excel, Outlook; experience with WMS.
• Strong verbal and written communication for liaison with drivers.

Responsibilities

• Input new jobs and loads into the transport management system.
• Arrange freight transport with partner carriers to schedule and confirm shipments.
• Generate and print dispatch and shipping labels for outgoing cargo.
• Maintain inbound and outbound logs in real time as stock moves.
• Review and ensure paperwork and transport notes comply with regulations.
• Provide admin and logistic support during stock intake and delivery verification.
• Update the Warehouse Management System (WMS) with stock receipts and movements.
• Greet drivers, verify paperwork, assign loading bays, and log arrivals/departures.

Skills

Administrative experience

Microsoft Office

WMS

Data entry accuracy

Communication skills

Job description

Clerical/Administration Assistant- Loughborough

Our client, a leading partner for contract packing services in the UK, is looking to expand their team with dedicated and motivated clerical/Administration assistant at their Loughborough location.

Shift Pattern

Monday to Friday, 07:30 AM - 03:30 PM

Pay Rates

£12.71 per hour - 17.16 per hour

Paid holiday on your birthday after completing 12 weeks of continuous employment

Responsible For

• Input new jobs and planned loads accurately into the transport management system to ensure optimal dispatch planning.
• Liaise professionally with external partner companies and third-party carriers to arrange, schedule, and confirm freight transport.
• Generate and print all relevant dispatch and shipping labels, ensuring they are attached correctly to outgoing cargo.
• Maintain and complete inbound and outbound logs in real time as physical stock movements occur across the facility.
• Review and ensure all operational paperwork, customs documentation, and transport notes are completed properly and remain compliant with regulations.
• Provide administrative and logistical support during the stock intake process, assisting with delivery verification and physical receipting.
• Update the Warehouse Management System (WMS) with real-time tracking of stock receipts, movements, and dispatches.
• Greet incoming transport drivers, verify their paperwork, assign loading bays, and log arrival/departure times.

Required Skills and Qualifications

• Minimum of 1-2 years of administrative experience, ideally within a logistics, supply chain, or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and prior experience operating a Warehouse Management System (WMS).
• Excellent verbal and written communication skills for professional liaison with drivers, clients, and external transport partners.
• High level of accuracy in data entry and a sharp eye for identifying documentation discrepancies.
• Ability to multitask, stay organised, and work effectively under pressure in a fast-paced environment.

Working Conditions

• Based primarily within a designated warehouse office environment.
• Occasional presence on the active warehouse floor may be required to coordinate with team leaders or verify stock.

Work Place Behaviours

• Show Integrity and Honesty
• Resolve conflict and find Solutions
• Lead by example and Motivate others
• Learn from Mistakes
• Help others
• Plan and work Innovatively

All employees must work flexibly to support the Peak Season and as such their hours of work may be variable for periods of time to meet business needs.

All employees will be trained across all functions in order to multitask giving flexibility of employment.

All employees will be expected to work to agreed quality and accuracy levels whilst achieving hourly production rates.

Health & Safety Responsibilities

All employees are responsible for their own safety and that of others that their actions or inaction would effect. Employees must at all times comply with the Company arrangements for health and safety and follow any reasonable instruction and site rule provided for health and safety purposes.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.