Read more

Harlequin New Homes; Cobham; On-site; GBP 23,000 - 32,000; Full time

Job summary

Harlequin New Homes in Cobham seeks an organised Accounts & Administration Assistant to support day-to-day financial and administrative operations, with a focus on bookkeeping and Sage.

You will process invoices, maintain ledgers, perform bank reconciliations, VAT records, month-end procedures, and assist with payments and credit control. This is a varied role in a busy environment requiring proactivity and careful record-keeping.

Qualifications

• Experience with Sage accounting software for bookkeeping.
• Maintain accurate financial records and ledgers.
• Strong organization and attention to detail.

Responsibilities

• Process purchase and sales invoices accurately using Sage.
• Maintain purchase and sales ledgers and accurate financial records.
• Carry out bank reconciliations and general bookkeeping duties.
• Assist with supplier payments, customer receipts and credit control.
• Monitor outstanding invoices and follow up on payments where required.
• Process expenses and other financial transactions.
• Assist with VAT records, month-end procedures and financial reporting.
• Liaise with suppliers, customers and colleagues regarding accounts queries.
• Maintain accurate and organised financial documentation.

Skills

Bookkeeping

Attention to detail

Organised

Proactive

Tools

Sage

Job description

We are looking for an organised, reliable and detail-oriented Accounts & Administration Assistant to support the day-to-day financial and administrative operations of our business.

The role will primarily involve bookkeeping, processing invoices, maintaining financial records and supporting general accounting activities using Sage accounting software.

In addition, the successful candidate will provide general administrative support to the wider business, helping to maintain accurate records, coordinate information and ensure day-to-day tasks are completed efficiently.

This is a varied role suited to someone who is proactive, adaptable and comfortable managing a range of responsibilities within a busy working environment.

Key Responsibilities

• Process purchase and sales invoices accurately using Sage.
• Maintain purchase and sales ledgers and accurate financial records.
• Carry out bank reconciliations and general bookkeeping duties.
• Assist with supplier payments, customer receipts and credit control.
• Monitor outstanding invoices and follow up on payments where required.
• Process expenses and other financial transactions.
• Assist with VAT records, month-end procedures and financial reporting.
• Liaise with suppliers, customers and colleagues regarding accounts queries.
• Maintain accurate and organised financial documentation.

General Administration

• Provide general administrative support to the management team and wider business.
• Maintain and update company records, spreadsheets and internal documentation.
• Coordinate information and follow up on outstanding tasks, reports and paperwork.
• Assist with preparing correspondence, reports and other business documents.
• Liaise with colleagues, suppliers and external contacts as required.
• Support the organisation and coordination of routine business activities.
• Undertake additional administrative duties as required to support the smooth running of the business.