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NHS Jobs; Beswick; On-site; GBP 20,000 - 26,000; Full time

Job summary

NHS Jobs in Beswick, United Kingdom, is seeking an Experienced GP Practice Receptionist/Administrator to deliver front-desk support for a busy practice. You will signpost patients, handle incoming calls, manage appointment requests and process repeat prescriptions with care.

The role requires accurate data entry into EMIS Web, excellent customer service, and the ability to support clinical staff and external agencies while keeping the reception area tidy and efficient.

Qualifications

• Experience in front-desk customer service within a healthcare setting.
• Ability to manage phone calls and appointment requests.
• Proficient data entry and accuracy when updating patient records.

Responsibilities

• Process and signpost patients to the appropriate healthcare professional depending on presenting condition.
• Answer incoming phone calls, transferring calls or handling requests appropriately.
• Process patient requests for appointments.
• Provide excellent customer service at the reception desk.
• Process repeat prescription requests.
• Initiate contact with patients, team members and external agencies.
• Enter read-code data on EMIS Web.
• Photocopy documentation as required.
• Data entry of new and temporary registrations and relevant patient information.
• Input data into patients healthcare records as necessary.
• Direct information requests to the administrative team.
• Manage all queries efficiently.
• Carry out system searches as requested.
• Maintain a clean, tidy, effective working area at all times.
• Monitor and maintain the reception area and noticeboards.
• Support all clinical staff with general tasks as requested.
• Participate in practice audit as directed by the audit lead.
• Support administrative staff, providing cover during staff absences.
• Scan patient-related documentation and attach scanned documents to patients healthcare records.
• Complete opening and closing procedures in accordance with the duty rota.
• As required, support the prescription clerks in the management of repeat prescriptions, ensuring that they are processed accurately and efficiently.
• Order and monitor stationery supplies.

Skills

Customer service

Phone handling

Data entry

Reception duties

Tools

EMIS Web

Job description

Experienced GP Practice Receptionist/Administrator

The following are the core responsibilities of the receptionist There may be, on occasion, a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels:

• a. Process and effectively signpost patients to the appropriate healthcare professional depending on the presenting condition
• b. Answer incoming phone calls, transferring calls or dealing with the callers requests appropriately
• c. Process patient requests for appointments
• d. Provide an excellent standard of customer service on the reception desk
• e. Process repeat prescription requests
• f. Initiate contact with and respond to requests from patients, team members and external agencies
• g. Enter read-code data on EMIS Web
• h. Photocopy documentation as required
• i. Data entry of new and temporary registrations and relevant patient information as required
• j. Input data into the patients healthcare records as necessary
• k. Direct requests for information, e.g. SAR, insurance/solicitors letters and DVLA forms, to the administrative team
• l. Manage all queries as necessary in an efficient manner
• m. Carry out system searches as requested
• n. Maintain a clean, tidy, effective working area at all times
• o. Monitor and maintain the reception area and noticeboards
• p. Support all clinical staff with general tasks as requested

Secondary responsibilities

In addition to the primary responsibilities, the Receptionist may be requested to:

• a. Participate in practice audit as directed by the audit lead
• b. Support administrative staff, providing cover during staff absences
• c. Scan patient-related documentation and attach scanned documents to patients healthcare records
• d. Complete opening and closing procedures in accordance with the duty rota
• e. As required, support the prescription clerks in the management of repeat prescriptions, ensuring that they are processed accurately and efficiently
• f. Order and monitor stationery supplies