Raw Materials Coordinator

Newly Weds Foods Limited; Banbury; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Newly Weds® Foods Limited in Banbury is seeking a Purchasing / Materials Coordinator to coordinate the purchase and availability of all raw materials. The role balances MOQs, inbound capacity, stockholding parameters and production demand while maintaining customer service and minimising waste.

You will make day-to-day purchasing and expediting decisions, escalate significant cost implications, and work with Purchasing, CI Team and RTIS to source materials and ensure continuity of supply.

Qualifications

• Excellent coordination and communication skills.
• Excellent analytical skills.
• IT literate, especially Excel.
• Ability to prioritise and meet tight deadlines.
• Good negotiation and problem-solving abilities.
• Ability to plan both long- and short-term activities.

Responsibilities

• Analyse daily requirements for raw materials and place purchase orders.
• Maintain MOQs, safety stocks and stock parameters.
• Monitor orders to ensure on-time, full delivery at the agreed price.
• Identify shortages and supply risks and escalate as needed.
• Liaise with Purchasing, CI Team and RTIS on sourcing materials.
• Maintain contact with suppliers and production to ensure supply continuity.
• Coordinate stock movements and communicate to minimise production disruption.
• Resolve invoice queries with Accounts and Purchasing.
• Document data discrepancies and coordinate corrective actions.

Skills

Coordination skills

Analytical skills

Time management

Negotiation

Planning

Communication

Tools

Excel

Job description

About us

Newly Weds® Foods is a leading, privately owned global food ingredients business and has been innovating since 1932. The European division is a market leader in the manufacture of coatings, seasonings and functional ingredient systems.

Today, Newly Weds® Foods is a world leader in food ingredient technology. A network of R&D, manufacturing and service facilities around the globe allows us to serve our customers’ needs in more than 68 countries. But despite our size and scope, we’ve continued to be an independent, family-owned business answerable only to the demands of our customers. That’s why we continue to invest in infrastructure, human resources and capacity to keep pace with our customers’ needs and expectations.

The Role

To coordinate the purchase and availability of all raw materials.

The role balances MOQ, inbound capacity, stockholding parameters and production demand while maintaining excellent customer service and minimising supply, waste and obsolescence risks.

Make day-to-day purchasing and expediting decisions within agreed stock and supplier parameters, referring material exceptions, significant cost implications and decisions outside agreed authority levels to the Inventory Manager.

Key Responsibilities

• Analyse and interpret daily the requirements report for raw materials, placing the necessary purchase orders, maintaining MOQS, safety stocks and not exceeding stock parameters and raw material warehouse capacity.
• Monitor all purchase orders to ensure that materials are delivered on time and in full at the agreed price.
• Identify potential material shortages, delivery delays and supply continuity risks at the earliest opportunity. Escalate issues to the Inventory Manager and relevant stakeholders, agreeing and tracking recovery actions to minimise disruption to production and customer requirements.
• Liaise with Purchasing, CI Team and RTIS departments on sourcing new materials to ensure continuity of supply.
• Maintain regular contact with key suppliers and purchasing to resolve any problems and improve service levels and efficiency.
• Maintain regular contact with the production team, production scheduling and customer service departments to minimise any issues that could impact on customer requirements.
• Compile and update daily the Goods In Booking In form for the Inbound department. Keeping within daily capacities of the Inbound Goods Department and ensure regular communication to minimise any adverse factors that may lead to missed production schedules and transport deadlines
• Work with Accounts and Purchasing to resolve Invoice Queries
• Highlight raw material data discrepancies and coordinate corrective action with within the system, including lead times, MOQs, safety stocks, supplier details and order parameters.
• Ensuring the prompt return of any stock that is deemed unfit for use back to the Supplier held on a Stock Status
• Monitor supplier performance against agreed service measures, including delivery reliability and quantity accuracy. Highlight recurring issues and work with Purchasing and Suppliers to agree and monitor improvement actions.

Person Specification

Essential

• Excellent coordination and communication skills
• Excellent analytical skills
• IT Literate – particularly Excel Skills
• Ability to prioritise and work to tight deadlines
• Ability to problem solve and negotiate
• Ability to perform both long- and short-term planning

Desirable

• Good knowledge of overall Supply Chain functions.
• Ability to demonstrate always putting the customer first.

The above duties and responsibilities are not exhaustive. You will be required, directed by your line manager to accept changes in responsibility or duties within the department or other areas of the plant, subject to suitable knowledge or training.