Purchasing & Supply Chain Executive

Academia the Technology Group

Hemel Hempstead

On-site

GBP 26,000 - 34,000

Full time

3 days ago

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Benefits offered by this job

Gym membership contribution

Health cash plan

Increased annual leave

Free birthday leave

Length of service bonus

Free will writing service

Job summary

Academia the Technology Group is seeking a highly organised Purchasing & Supply Chain Executive to support day-to-day activities across Purchasing and Sales Order Processing. The role requires hands-on ownership, relationship-building with suppliers and internal teams, and proactive problem solving to keep customer requirements met.

During a 12-month maternity cover, you will help maintain service levels, prioritise workload, and contribute to the broader Supply Chain function.

Qualifications

Hands-on and proactive,
Experienced in Purchasing, Procurement, Supply Chain or similar operational environment, with experience of Sales Order Processing and/or customer orders.
Comfortable working across Purchasing and Sales Order Processing and with suppliers and internal colleagues.
Currently available for a 12-month fixed-term maternity cover.

Responsibilities

Create and process purchase orders and ensure accuracy and promptness.
Coordinate and manage supplier lead times, deliveries and returns.
Support Sales Order Processing with daily workload and customer orders.
Monitor workload and prioritise urgent or important requirements across Purchasing and Sales Order Processing.

Skills

Hands-on

Organised

Purchasing

Procurement

Supply chain

Sales order processing

Customer orders

Relationship building

Decision making

Problem solving

Job description

We are looking for a highly organised, proactive and hands‑on Purchasing & Supply Chain Executive to support the day-to-day operation of our Purchasing and Sales Order Processing functions.

This is a varied and fast-paced role for someone who enjoys being hands‑on, taking ownership and solving problems. The successful candidate will be comfortable managing a busy workload, working across both Purchasing and Sales Order Processing, and building strong working relationships with our Sales team, suppliers and internal colleagues.

The role will suit someone who is commercially aware, picks up systems and processes quickly, and is confident making decisions and taking action without needing constant direction.

During a period of maternity cover, the role will provide additional operational support across the wider Supply Chain function and will play an important part in maintaining service levels, supporting the team and ensuring customer requirements are met.

This is an exciting full‑time, 12‑month fixed-term contract opportunity to join our team and make a meaningful impact. You'll have the opportunity to take on a key role, build valuable experience and contribute to an exciting period of growth and development within the organisation.

Amongst other tasks, you will be responsible for:

Purchasing

Create and process purchase orders and ensure these are issued to suppliers accurately and promptly
Liaise with suppliers regarding orders, availability, lead times and delivery dates
Proactively follow up outstanding purchase orders and identify potential delays or shortages
Deal with supplier queries and purchasing issues
Coordinate and manage returns where required
Work closely with Sales and internal teams to ensure purchasing activity supports customer requirements
Identify potential supply issues early and take appropriate action to minimise their impact

Sales Order Processing & Customer Support

Support the Sales Order Processing team with day‑to‑day workload and customer orders
Work closely with Sales to understand priorities, requirements and customer commitments
Investigate and resolve order‑related issues quickly and effectively
Provide clear and timely updates to Sales regarding order status, availability and potential delays
Build strong, positive working relationships with the Sales team
Challenge requests constructively where necessary, while always looking for practical solutions
Ensure customer requirements are understood and communicated effectively across Purchasing and Supply Chain

Supply Chain Coordination

Support day‑to‑day planning and prioritisation across Purchasing and Sales Order Processing
Monitor workload and help ensure urgent or commercially important requirements are prioritised appropriately
Identify potential problems before they become customer or operational escalations
Investigate issues, establish the facts and take ownership of finding solutions
Escalate significant issues appropriately, providing clear information and potential solutions rather than simply passing the problem on
Support the wider Supply Chain function in maintaining efficient processes and high levels of customer service

Person Specification:

Hands‑on and proactive, with a willingness to get involved and take ownership.

Highly organised, able to manage a varied workload, prioritise effectively and work well under pressure.

Experienced in Purchasing, Procurement, Supply Chain or a similar operational environment, with experience of Sales Order Processing and/or customer orders.

Confident and collaborative, able to build strong relationships with Sales, suppliers and colleagues, while constructively challenging when required.

Solutions‑focused, with the ability to investigate issues, make informed decisions and see problems through to resolution.

Commercially aware, understanding the impact of purchasing, availability and delivery on customers and the wider business.

Adaptable and quick to learn, particularly when it comes to new systems, processes and ways of working.

A positive team player who can provide support and informal direction to colleagues when needed.

Accountable and self‑motivated, with good judgement around when to act independently and when to

Why Academia?

At Academia, we are redefining the landscape of IT services across education, business, public sector and nonprofit sectors. As an innovative and rapidly expanding technology company, we're not just a supplier-we're a trusted partner to thousands of clients nationwide.

With over 20 years of expertise, double‑digit growth, a team of 300+ professionals and revenues exceeding £150 million in FY26, we've earned a reputation as a top‑tier IT solutions provider. Our dedication has been recognised with prestigious industry accolades, including the coveted CRN Reseller of the Year award.

Our ethos is simple: by delivering outstanding technology and ensuring it works seamlessly, we empower our clients to maximise their tech investments. Their IT success is our business.

We foster a culture rooted in our people, teamwork, innovation, integrity, ambition and a commitment to exceptional customer service. Backed by Strive Capital since 2020, we're continuously expanding, exploring new frontiers with a strong financial and strategic foundation.

Our dedicated Lifecycle Services division exemplifies our promise to sustainability, offering comprehensive IT lifecycle solutions that reduce environmental impact.

At Academia, you'll find more than just a job—you'll find an opportunity to be part of one of the UK's most exciting tech success stories. If you're passionate about technology, eager to make an impact and ready to grow with a dynamic, supportive team, we'd love to hear from you.

For more information on opportunities with Academia, visit our website.

Benefits

Here is a sneak peak at some of our employee benefits;