Purchasing & Supply Chain Co-ordinator

Poltrona Frau | KJ Ryan Ltd; Coventry; On-site; GBP 29,000 - 42,000; Full time

Job summary

Poltrona Frau | KJ Ryan Ltd is seeking a Purchasing & Supply Chain Co-ordinator to ensure purchasing and inbound logistics run smoothly. You will act as the liaison between suppliers and internal departments, manage orders, track deliveries and maintain stock levels to meet production needs.

The role requires experience in purchasing or supply chain coordination, strong procurement understanding, and proficiency in MS Office and ERP systems.

Qualifications

• Experience in purchasing, supply chain or logistics coordination.
• Understanding of procurement and supply chain principles.
• Manufacturing or automotive environment preferred.
• Proficient in MS Office; Excel; ERP experience desirable.

Responsibilities

• Process purchase orders and manage supplier confirmations with accuracy in pricing, lead times and quantities.
• Coordinate inbound deliveries with freight partners and warehouse teams for timely receipt of goods.
• Maintain supplier information, purchase records and stock levels in the ERP system.

Skills

Organisational skills

Time management

Attention to detail

Numerical accuracy

Communication

Relationship building

Tools

MS Office

Excel

ERP systems

Job description

Reports to: Warehouse & Logistics Manager

Job Purpose The Purchasing & Supply Chain Co-ordinator supports the smooth running of all purchasing and inbound logistics activities. The role ensures that goods, materials, and components are ordered, tracked, and received accurately and on time to meet production and operational needs. Acting as the main liaison between suppliers and internal departments, this position helps maintain efficient supply chain processes and stock control across the business.

Key Responsibilities

• Process purchase orders and manage supplier confirmations, ensuring accuracy of pricing, lead times, and quantities.
• Coordinate inbound deliveries, liaising with freight partners and warehouse teams to ensure timely receipt of goods.
• Maintain supplier information, purchase records, and stock levels within the ERP system.
• Reconcile delivery notes, invoices, and supplier statements, liaising with Accounts to resolve discrepancies.
• Monitor stock levels and support production planning to prevent shortages.
• Build and maintain strong relationships with suppliers, addressing performance or delivery issues as required.
• Support cost optimisation through supplier comparison and sourcing alternatives.
• Assist with import/export documentation and compliance.
• Provide regular reporting on supplier performance and material availability.
• Collaborate closely with Sales Administration, Warehouse, and Production teams to align inbound and outbound flows.

Education and Experience

Previous experience in purchasing, supply chain, or logistics coordination (manufacturing or automotive environment preferred).

Strong understanding of procurement and supply chain principles.

Competent in MS Office, especially Excel; experience with ERP systems desirable.

Knowledge of import/export and customs procedures advantageous.

Competencies and Skills

Excellent organisational and time-management skills.

High attention to detail and numerical accuracy.

Strong communication and relationship-building skills.

Ability to manage multiple priorities and meet tight deadlines.

Proactive, solution-oriented mindset with a collaborative approach.

Professional and adaptable when dealing with suppliers and internal stakeholders.

Personal Attributes

• Reliable, accountable, and committed to delivering high-quality work.
• Positive and proactive attitude, especially when handling time-sensitive issues.
• Calm and composed under pressure, able to navigate unexpected supply chain challenges.
• Strong team player with a willingness to support colleagues across departments.
• Curious and continuous-improvement minded, always looking for ways
• Professional, polite, and confident when communicating with external partners and internal teams.

This job description is intended to convey information essential to understanding the scope of the role. It is not intended to be an exhaustive list of skills, duties & responsibilities associated with the position.