Purchasing Coordinator

Inspire Resourcing Ltd; Mansfield; On-site; GBP 22,000 - 30,000; Full time

Job summary

Inspire Resourcing Ltd is recruiting a Purchasing Coordinator to support a Sutton in Ashfield client with end-to-end purchasing, supplier management and inbound logistics. The role requires effective negotiation, data analysis and strong communication to maintain supply continuity.

The successful candidate will collaborate with Sales, Customer Service and Warehousing to optimise stock and working capital while driving continuous improvement across procurement processes and supplier performance.

Qualifications

• Experience in buying, procurement or supply chain.
• Experience managing supplier relationships and negotiating commercial agreements.
• Knowledge of import logistics, freight processes and international supply chains.
• Strong analytical and problem-solving skills.
• Excellent organisational skills with the ability to manage multiple priorities.
• Confident communicator who can build relationships at all levels.
• Strong attention to detail and accuracy.
• Good Microsoft Office skills, particularly Excel.

Responsibilities

• Manage end-to-end purchasing process, ensuring continuity of supply across a diverse product portfolio.
• Negotiate pricing, commercial terms and supply agreements to deliver value, service and quality improvements.
• Build and maintain strong relationships with UK and international suppliers.
• Monitor supplier performance and proactively resolve supply issues.
• Source and assess new suppliers to support business growth and procurement objectives.
• Coordinate inbound international shipments and work closely with freight forwarders and suppliers.
• Monitor import schedules, shipping documentation and lead times to ensure timely delivery.
• Consider freight, duty, transportation and logistics costs when making purchasing decisions.
• Identify opportunities to improve supply chain efficiency and reduce delays.
• Use ERP systems and data to review stock requirements and purchasing priorities.
• Work with Sales and Customer Service to align purchasing activity with demand.
• Balance stock availability with inventory levels to ensure service and working capital performance.
• Support strategic sourcing projects, tenders and supplier benchmarking exercises.
• Identify opportunities to improve purchasing processes, reduce cost and enhance supplier performance.
• Contribute to new product introductions, sourcing activities and continuous improvement initiatives.
• Maintain accurate purchasing, supplier and inventory records in ERP.
• Produce reports, analyse data and ensure purchasing information remains accurate.
• Work with Warehouse, Finance and Quality to resolve operational issues.
• Be willing to get involved in day-to-day administration to keep the supply chain running effectively.

Skills

Procurement

Supplier mgmt

Import logistics

ERP systems

Analytical skills

Microsoft Excel

Communication

Attention to detail

Organisation

Problem-solving

Education

CIPS (desirable)

Tools

Sage200

Microsoft Office

Job description

Purchasing Coordinator

Inspire Resourcing are recruiting a Purchasing Coordinator on behalf of a client in Sutton in Ashfield.

Our client are a truly fantastic business, with a great culture, supportive colleagues, a fantastic reputation in the industry & encourage employees to develop within the business.

Duties

Procurement & Supplier Management

Manage the end-to-end purchasing process, ensuring continuity of supply across a diverse product portfolio.

Negotiate pricing, commercial terms and supply agreements to deliver value, service and quality improvements.

Build and maintain strong relationships with UK and international suppliers.

Monitor supplier performance and proactively resolve supply issues.

Source and assess new suppliers to support business growth and procurement objectives.

Import & Logistics Coordination

Coordinate inbound international shipments and work closely with freight forwarders and suppliers.

Monitor import schedules, shipping documentation and lead times to ensure timely delivery.

Consider freight, duty, transportation and logistics costs when making purchasing decisions.

Identify opportunities to improve supply chain efficiency and reduce delays.

Forecasting & Inventory Planning

Use ERP systems and business data to review stock requirements and purchasing priorities.

Work closely with Sales and Customer Service teams to align purchasing activity with customer demand.

Balance stock availability with inventory levels to ensure optimum service and working capital performance.

Projects & Continuous Improvement

Support strategic sourcing projects, tenders and supplier benchmarking exercises.

Identify opportunities to improve purchasing processes, reduce cost and enhance supplier performance.

Contribute to new product introductions, sourcing activities and continuous improvement initiatives.

Administration & Operational Support

Maintain accurate purchasing, supplier and inventory records within the ERP system.

Produce reports, analyse data and ensure purchasing information remains accurate and up to date.

Work collaboratively with Warehouse, Finance and Quality teams to resolve operational issues.

Be willing to get involved in the day-to-day administration required to keep the supply chain running effectively.

Requirements

• Previous buying, procurement or supply chain experience.
• Experience managing supplier relationships and negotiating commercial agreements.
• Knowledge of import logistics, freight processes and international supply chains.
• Strong analytical and problem-solving skills.
• Excellent organisational skills with the ability to manage multiple priorities.
• Confident communicator who can build relationships at all levels.
• Strong attention to detail and accuracy.
• Good Microsoft Office skills, particularly Excel.

Desirable but not essential

• CIPS qualification or working towards.
• Experience with Sage200.
• Ability to read technical drawings

Required Skills

Procurement Supplier Management Import Logistics ERP Systems Analytical Skills Microsoft Excel

Nice to Have

CIPS qualification Sage200 Technical Drawing