Purchasing Assistant (Fixed Term)

mcbride; Greater Manchester; On-site; GBP 21,000 - 27,000; Full time

Job summary

McBride in Greater Manchester is seeking a proactive Purchasing Assistant to support Buyers and Purchasing Managers with procurement administration. This 12-month fixed-term role focuses on standardised processes and efficient handling of supplier data and documentation.

You will gain exposure to SAP, price requests, forecasts and cost-saving initiatives, with training provided and a pathway to develop in international FMCG operations.

Qualifications

• Experience in purchasing administration and data handling.
• Familiarity with procurement processes and supplier data.
• Ability to support Buyers and Purchasing Managers with routine tasks.

Responsibilities

• Manage routine price requests from McBride customers and obtain quotations.
• Request updated volume forecasts from sites and report actual vs contracted volumes.
• Keep SAP up-to-date with Info Records, Source Lists, Vendor and Master Data.
• Create/modify suppliers and ensure proper authorisation per policy.
• Assist in resolving invoice anomalies with Buyers/Managers.
• Input cost saving proposals (COP initiatives) and track progress.
• Handle day-to-day administrative tasks and support training of new colleagues.

Skills

SAP experience

Data entry

Communication skills

Tools

SAP

Job description

If you are ambitious, self-motivated, hardworking and a team player and interested in growing your career with an International FMCG business, please read through our job opportunity.

An opportunity (12 months fixed term) has arisen to work as part of a Purchasing Assistant "Operational" pool to assist any Buyers and Purchasing Managers with administrative tasks related to procurement initiatives. Core activities are to be undertaken in line with documented procedures and based on standardised ways-of-working.

Key Responsibilities:

• Management of routine price requests coming in to the Purchasing Team from McBride customers, sharing enquiries with suppliers, obtaining quotations and providing internal feedback by return within pre-agreed timelines.
• Upon the request of the Buyer / Purchasing Manager request updated volume forecasts from the sites / divisional teams, and provide reports on actual versus contracted volumes.
• Ensuring that the SAP system is fully up-to-date with all relevant Purchasing information, (for example, Info Records, Source Lists, Vendor and Master Data), so that purchase orders can be placed and that there is an evident audit trail.
• Initiate where instructed the creation, modification or extension of suppliers using the required documentation and adhering to company policy regarding authorisation.
• Respond to invoice anomalies, collating facts and sharing conclusions with the appropriate Buyer or Purchasing manager to achieve a resolution.
• Upon the request of a Buyer or Purchasing manager, input cost saving proposals (COP initiatives) internally, managing the project status from start to completion.
• Conducting day-to-day administrative tasks (for example, answering telephones, booking meetings, filing, contact data maintenance).
• Assist in training new colleagues working in the Purchasing Assistant "Operational" pool.

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