Purchasing Assistant - 10 Month Fixed Term Contract

White Space Recruitment; Greater London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A luxury client in Hammersmith seeks a Purchasing Assistant for a 10-month contract. The role involves managing orders, invoicing, and supporting the art team. Ideal candidates have strong organisational skills and experience in purchasing design items.

Qualifications

• Experience in invoicing and purchasing tasks.
• Friendly, clear communicator and team player.

Responsibilities

• Support purchasing tasks and manage orders for artworks.
• Assist with finance tasks like credit card reconciliations.

Skills

Organisational Skills

Detail Orientation

Problem Solving

Communication

Self-Motivation

Tools

Microsoft Excel

Google Workspace

Adobe Creative Suite

Job description

White Space Recruitment provided pay range

This range is provided by White Space Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from White Space Recruitment

Creative Support Recruiter | Architecture & Design

We are working with a luxury client based in the Hammersmith area, who specialises in sourcing artwork for interior designers within the hospitality and residential sectors. They are looking for someone to join their team on a 10-month fixed-term contract working as a Purchasing Assistant alongside the Art Coordinators to assist with invoicing and orders within the business. They are looking for someone with experience in invoicing, The ideal candidate will be someone with strong organisational skills, a strong eye for detail and comfortable in juggling tasks as part of a small team.

The Role

• Support the Senior Production Coordinator and Art team with purchasing tasks, including paying suppliers and tracking invoices.
• Create purchase orders and prepare related documents (terms, agreements, and order details).
• Help manage orders for sculptures, paintings, prints, and frames.
• Assist with monthly finance tasks like credit card reconciliations and filing.
• Communicate with artists, galleries, and suppliers to ensure documents and payments are accurate and on time.
• Manage stock and reordering of printing supplies.
• Provide general purchasing support to a team of 7.

The Candidate

• Experience buying large volumes of design or creative items.
• Strong with numbers and detail-oriented.
• Fast learner who can adapt quickly.
• Friendly, clear communicator, and a team player.
• Good at solving problems creatively.
• Able to work on a range of different tasks and projects.
• Self-motivated and highly organised.
• Confident using Microsoft Excel (intermediate level), Google Workspace, Mac, Microsoft Teams, and file sharing tools.
• Familiarity with art production processes (desirable but not essential).
• Background or experience in fine art or a creative field (desirable but not essential).
• Knowledge of Adobe Creative Suite (desirable but not essential).

If you’re interested in the role, then please send your CV with your location, salary and notice period, [e-mail] or message me on LinkedIn, www.linkedin.com/in/daisyflower

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Design

• Industries

  Interior Design, Furniture and Home Furnishings Manufacturing, and Retail Art Supplies

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