Purchasing Assistant

NWSSP Legal & Risk Services; St Asaph; On-site; GBP 25,000; Full time

Job summary

NHS Wales Shared Services Partnership is seeking a Procurement Officer to efficiently manage sourcing services for the NHS. The ideal candidate will have GCSEs at C grade or above, possess negotiation skills, and strive for excellent customer service. The role offers a comprehensive benefits package and opportunities for professional growth within a supportive environment.

Qualifications

• Experience in a busy office environment is essential.
• Procurement function experience is desirable.

Responsibilities

• Responsible for purchasing selected goods and services according to policies.
• Negotiate non-compliant expenditure and assist with savings plans.

Skills

Communication

Negotiation

Analytical thinking

Education

5 GCSEs at grade C or above

NVQ level 2/3 or CIPS Foundation

Job description

If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -

Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg

The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job Overview

To assist in the delivery of an efficient, effective, quality sourcing service to the NHS in Wales ensuring that resources are maximised and that the service provides optimum solutions to customers so releasing resources for patient care.

Main duties of the job

An exciting opportunity has arisen within NHS Wales Shard Services Partnership Procurement Frontline team based at Alder House , St Asaph Business Park, St Asaph, Denbighshire.

The role of will be responsible for the purchase of selected goods and services in accordance with Procurement policies and procedures by obtaining and analysing quotations, processing orders, onto the computerised purchase order system achieving financial and performance targets.

Undertake the negotiation of non compliant Non Pay expenditure in accordance with Health Board/Trust’s Standing Orders/SFIs and all other relevant legislation, to ensure reduction in Non Catalogue requests and increase in catalogue usage, assisting the Procurement Business Relationship Team in the delivery of the Health Board’s/Trust’s Cost Improvement Non Pay savings plans.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

• 5 GCSE C or above
  
  

Desirable criteria

• Educated to NVQ level 2/3 pr CIPS Foundation
  
  

Experience

Essential criteria

• Experience within a busy office environment
  
  

Desirable criteria

• Experience within the Procurement Function
  
  

We are committed to flexible working and equal opportunities.

If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements

Welsh language skills are desirable

Documents to download

• JD & PS English (PDF, 448.4KB)
• JD & PS Cymraeg (PDF, 512.3KB)
• O.H. Functional Requirement form (PDF, 656.5KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits 2023 (PDF, 487.5KB)
• NWSSP - Buddion (PDF, 491.0KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants April 2024 (PDF, 278.7KB)
• IMTP Summary 2024-2027 (PDF, 13.7MB)
• IMTP Summary 2024-2027 - Cymraeg (PDF, 13.7MB)
  
  

Further details / informal visits contact

Name Julie Lewis Job title Assistant Procurement Business Manager Email address [e-mail] Telephone number 029 21501053