Purchasing Assistant

Confidential; Nottingham; On-site; GBP 24,000 - 36,000; Full time

Job summary

Confidential is recruiting a Purchasing Specialist to join our Nottingham team. This permanent, full-time, office-based role focuses on managing supplier relationships, raising purchase orders, and coordinating deliveries to ensure orders are fulfilled accurately and on time.

You will work closely with internal departments to confirm pricing, availability and delivery timescales, monitor orders and resolve discrepancies, and seek cost-saving opportunities to improve purchasing processes in a

Qualifications

• Experience in purchasing, procurement administration, order processing, or supply chain coordination.
• Excellent organisational skills and meticulous attention to detail.
• Confident communication with suppliers and internal teams.
• Experience with order management or business systems.
• Ability to manage multiple priorities under pressure.
• Proactive problem-solving to resolve discrepancies.
• Good commercial awareness of pricing, costs, and delivery times.

Responsibilities

• Raise, process and manage purchase orders accurately and efficiently.
• Liaise with suppliers on pricing, product availability and delivery times.
• Monitor outstanding orders and follow up delays or discrepancies.
• Ensure product codes, quantities, pricing and delivery details are accurate.
• Identify pricing discrepancies, invoice queries and order amendments.
• Coordinate with sales, finance and order management for smooth fulfilment.
• Maintain purchasing records and update internal systems.
• Manage supplier communications and relationships.
• Identify cost-saving opportunities and process improvements.
• Prioritise workloads to meet customer orders and deadlines.
• Provide regular updates on order progress and delivery expectations.

Skills

Organisational skills

Attention to detail

Supplier communication

Multitasking

Problem-solving

Teamwork

Tools

Order management systems

Job description

Purchasing Assistant/Specialist

Nottingham - with good public transport links.

Permanent, Full Time & office based

Are you an organised and detail-oriented individual with experience in purchasing, order processing or supply chain coordination? Do you enjoy working in a fast-paced environment where no two days are the same? Are you wanting to develop or kickstart your career in Procurement?

SF Recruitment are exclusively working with an established and growing business in Nottingham to recruit a Purchasing Specialist to join their team.

This is a fantastic opportunity for someone who enjoys managing supplier relationships, coordinating orders and ensuring everything runs smoothly from start to finish.

You'll be joining a supportive and collaborative team, working closely with various departments to ensure orders are processed accurately, suppliers are kept informed and customer expectations are met.

As a Purchasing Specialist, you'll play an important role in managing purchasing activities, from raising purchase orders through to supplier confirmation and delivery coordination.

Your responsibilities will include:

• Raising, processing and managing purchase orders accurately and efficiently.
• Liaising with suppliers to confirm pricing, product availability and delivery timescales.
• Monitoring outstanding orders and proactively following up on delays or discrepancies.
• Ensuring product codes, quantities, pricing and delivery information are accurate.
• Identifying and resolving pricing discrepancies, invoice queries and order amendments.
• Working closely with internal sales, finance and order management teams to ensure smooth order fulfilment.
• Maintaining accurate purchasing records and updating internal systems.
• Managing supplier communications and building positive working relationships.
• Identifying opportunities for cost savings and improvements to purchasing processes.
• Prioritising workloads to ensure customer orders and deadlines are met.
• Providing regular updates to internal stakeholders regarding order progress and delivery expectations.

We're looking for someone who has:

• Previous experience in purchasing, procurement administration, order processing, supply chain coordination or a similar role.
• Strong organisational skills and excellent attention to detail.
• Confidence communicating with suppliers and internal departments.
• Good IT skills and experience working with order management or business systems.
• The ability to manage multiple priorities and work effectively under pressure.
• A proactive approach to problem-solving and resolving discrepancies.
• Good commercial awareness, particularly around pricing, costs and delivery timescales.
• A positive, team-focused attitude and a willingness to take ownership of tasks.

Experience in a purchasing or supplier coordination environment would be advantageous, although candidates with strong order management and administration experience are also encouraged to apply.