Purchasing Assistant

Office Angels; East Midlands; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Free parking

Career development opportunities

Flexible working hours

Yearly salary reviews

Regular performance reviews

Holiday benefits

Job summary

Office Angels in Leicester is seeking a detail-oriented Purchasing Assistant to support procurement by managing purchase orders, coordinating with suppliers, and ensuring a smooth flow of goods and services. The role requires strong organisational skills and excellent communication abilities.

Flexible working hours and full-time employment are offered. The ideal candidate will be proficient in purchasing software and Microsoft Office, with knowledge of procurement processes and best practices.

Qualifications

• Experience in a similar role.
• Strong organisational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficient in using purchasing software and Microsoft Office applications.
• Knowledge of procurement processes and best practices.
• Detail-oriented and able to work in a fast-paced environment.

Responsibilities

• Create, review, and process purchase orders accurately and in a timely manner.
• Liaise with suppliers to confirm order details, negotiate terms, and address discrepancies.
• Monitor and maintain appropriate inventory levels to meet organisational needs.
• Cultivate positive relationships with vendors to ensure timely deliveries and resolve issues.
• Maintain organised and up-to-date records of purchase orders, contracts, and supplier agreements.
• Assist in negotiating prices and terms with suppliers to secure advantageous agreements.
• Monitor and report on purchasing costs, ensuring adherence to budgetary constraints.
• Work closely with other departments, including logistics and finance, to ensure a seamless procurement process.
• Address and resolve any issues related to orders, deliveries, or quality concerns.
• Identify opportunities for process improvement and efficiency within the purchasing function.

Skills

Organisation

Communication

Negotiation

Attention to detail

Multitasking

Tools

Purchasing software

Microsoft Office

Job description

Purchasing Assistant

Location: Leicester

Working Hours: Flexible (9am - 5.30pm or 8am - 4.30pm)

Job Type: Full-time

We are currently seeking a detail-oriented and proactive Purchasing Assistant to join our team. The Purchasing Assistant will play a vital role in supporting the procurement process by managing purchase orders, coordinating with suppliers, and ensuring the efficient flow of goods and services. The ideal candidate should possess strong organisational skills, effective communication abilities, and a keen eye for detail.

Key Responsibilities as the Purchasing Assistant

1. Purchase Order Management: Create, review, and process purchase orders accurately and in a timely manner.
2. Supplier Communication: Liaise with suppliers to confirm order details, negotiate terms, and address any discrepancies.
3. Inventory Control: Monitor and maintain appropriate inventory levels to meet organisational needs.
4. Vendor Relationship: Cultivate positive relationships with vendors to ensure timely deliveries and resolve any issues that may arise.
5. Documentation: Maintain organised and up-to-date records of purchase orders, contracts, and supplier agreements.
6. Price Negotiation: Assist in negotiating prices and terms with suppliers to secure advantageous agreements.
7. Cost Tracking: Monitor and report on purchasing costs, ensuring adherence to budgetary constraints.
8. Collaboration: Work closely with other departments, including logistics and finance, to ensure a seamless procurement process.
9. Problem Resolution: Address and resolve any issues related to orders, deliveries, or quality concerns.
10. Process Improvement: Identify opportunities for process improvement and efficiency within the purchasing function.

Qualifications and Skills:

• Proven experience in a similar role.
• Strong organisational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficient in using purchasing software and Microsoft Office applications.
• Knowledge of procurement processes and best practices.
• Detail-oriented and able to work in a fast-paced environment.

Benefits once successful as the Purchasing Assistant

• Free parking
• Career development opportunities
• Flexible working hours
• Yearly salary reviews
• Regular performance reviews
• Holiday benefits

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.