Purchasing Administrator / Hybrid (Belfast)

VanRath; Belfast; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in Belfast is seeking a Procurement Administrator to support purchasing activities and maintain efficient procurement processes. The ideal candidate will have over a year's experience in a similar role, strong organizational skills, and proficiency in Microsoft Office. The offer includes competitive salary, hybrid working arrangements, and comprehensive benefits.

Benefits

Competitive salary (DOE)

25 days annual leave + statutory holidays

5% company-matched pension

Life assurance

Medicash health plan

Training and career development opportunities

"Refer a Friend" incentive scheme

Qualifications

• At least 1 year's experience in a similar role.
• Strong organisational skills.
• Clear communication skills, both written and verbal.
• Proficient in Microsoft Office applications.
• Able to work both independently and collaboratively.
• Reliable and flexible, managing multiple tasks.
• Full driving licence and access to a car.

Responsibilities

• Provide administrative support to the Procurement team.
• Process purchase orders and requisitions.
• Maintain supplier information in internal systems.
• Monitor delivery schedules and liaise with suppliers.
• Assist with invoice processing and resolve discrepancies.
• Compile procurement reports and metrics.
• Organise documentation for audits and compliance.
• Act as a key point of contact for internal departments.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Ability to work independently

Flexibility

Multi-tasking

Education

Minimum of 5 GCSEs, including Maths and English

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Procurement Administrator

Location: Belfast | Hybrid (approx. 80% onsite) Hours: Full-time, 37.5 hours per week

An excellent opportunity has become available for a Procurement Administrator to join a busy and growing Procurement function. Reporting to the Director of Procurement, you will play a key role in supporting purchasing activities and ensuring smooth, efficient, and compliant processes across the department.

Key Responsibilities

• Provide administrative and documentation support to the Procurement team, including handling import documentation.

• Prepare, process, and track purchase orders and requisitions.

• Maintain accurate supplier information and procurement records within internal systems.

• Monitor delivery schedules, expedite orders, and liaise with suppliers to resolve any delays or issues.

• Support supplier onboarding and maintain up-to-date vendor databases.

• Assist with invoice processing and resolve discrepancies with suppliers and the Finance team.

• Compile procurement reports, including spend analysis and supplier performance metrics.

• Organise and prepare documentation for audits and compliance purposes.

• Act as a key point of contact for internal departments and external clients to support effective communication.

• Provide general administrative support to the wider team as required.

About You

• At least 1 year's experience in a similar administrative or procurement-related role.

• Strong organisational skills with excellent attention to detail.

• Clear and confident written and verbal communication skills.

• Proficient in Microsoft Office applications (Excel, Word, Outlook).

• Able to work both independently and collaboratively within a team.

• Reliable, flexible, and capable of managing multiple tasks simultaneously.

• Full driving licence and access to a car.

Education

• Minimum of 5 GCSEs (or equivalent), including Maths and English.

What's on Offer

• Competitive salary (DOE)

• Hybrid working (80% onsite)

• 25 days annual leave + statutory holidays

• 5% company-matched pension

• Life assurance

• Medicash health cash plan & employee assistance programme

• Training and career development opportunities

• "Refer a Friend" incentive scheme

For further information about this role, please contact Phil Doherty at VANRATH.