Purchasing Administrator

Mitie Group plc.; Northampton; On-site; GBP 23,000 - 28,000; Full time

Job summary

Mitie Group plc. is seeking a Purchasing Administrator to support engineering teams with timely purchasing and stock availability. You will work with engineers, suppliers and internal stakeholders to ensure compliance with processes and accurate purchasing records.

Key duties include replenishing van stocks, raising POs, obtaining PODs, managing loan equipment and supporting supplier onboarding. A background in an administrative or purchasing role is preferred.

Qualifications

• Experience in an administrative or purchasing role.
• Familiar with procurement systems such as COUPA or CASH.
• Strong organisational and communication skills.

Responsibilities

• Manage van stock replenishment for regional engineering teams.
• Raise and process purchase orders within agreed timescales using procurement systems.
• Ensure accurate receipting and maintenance of purchasing records.
• Liaise with suppliers to obtain POD documentation and resolve queries.
• Coordinate loan equipment and manage repair and return processes.
• Support supplier onboarding and ensure vendor approval compliance.
• Manage WEEE waste processes and associated documentation.
• Provide purchasing support across the wider team, including cover during periods of absence.
• Maintain compliance with company policies, procedures, and business management systems.

Skills

Organisational skills

Communication skills

MS Excel

COUPA

CASH

Procurement systems

Attention to detail

Teamwork

Job description

The Purchasing Administrator plays a vital role in supporting the efficient procurement of materials, equipment, and services required by our engineering teams. Working closely with engineers, suppliers, and internal stakeholders, you will help ensure stock availability, timely purchasing, and compliance with company processes.

Key Responsibilities

• Manage van stock replenishment for regional engineering teams.
• Raise and process purchase orders within agreed timescales using procurement systems.
• Ensure accurate receipting and maintenance of purchasing records.
• Liaise with suppliers to obtain Proof of Delivery (POD) documentation and resolve queries.
• Coordinate loan equipment and manage repair and return processes.
• Support supplier onboarding and ensure compliance with vendor approval procedures.
• Manage WEEE waste processes and associated documentation.
• Provide purchasing support across the wider team, including cover during periods of absence.
• Maintain compliance with company policies, procedures, and business management systems.

Previous experience in an administrative or purchasing role.

• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using procurement systems such as COUPA, CASH, or similar platforms.
• Able to work independently and collaboratively within a team environment.
• Confident communicating with suppliers, engineers, and internal stakeholders.
• Experience within an engineering, service, or technical environment is desirable.
• Knowledge of electronic security systems would be advantageous but is not essential.

This is an excellent opportunity for a proactive and detail-oriented administrator looking to develop their career within a fast-paced and customer-focused operational environment.