Purchasing Administrator

Avidity Science - EMEA; Milton Keynes; Hybrid; GBP 26,000 - 31,000; Full time

Benefits offered by this job

25 days holiday

Pension contributions matched up to 8%

Private healthcare

Life assurance

Enhanced family leave

Job summary

Avidity Science is seeking a Purchasing Administrator to join our Operations team at Long Crendon, Buckinghamshire. This hybrid, full-time role supports planning and procurement of materials across the business to ensure production and service delivery run smoothly.

You will raise and follow up purchase orders, manage ERP part setup, collaborate with Quality and Engineering, and help maintain optimal inventory levels while meeting customer deadlines and cost targets.

Qualifications

• Strong Microsoft Office skills, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Collaborative approach with ownership and accountability.
• Confidence working with data to support decision-making.
• Strong organisational skills and ability to manage multiple priorities.
• Proactive attitude and willingness to learn and improve.

Responsibilities

• Plan the supply of production inventory inputs (materials).
• Plan inventory requirements to support customer service and project delivery.
• Raise and follow up on purchase orders in line with inventory demand for Production and Warehouse operations.
• Raise purchase orders for wider business requirements as needed.
• Resolve queries relating to purchase orders raised by other departments, including Finance.
• Set up new parts within the ERP system.
• Work closely with the Operations Delivery Manager to ensure uninterrupted supply to the production line, supporting efficiency and on-time delivery targets.
• Collaborate with Quality, Buying, and Engineering teams to ensure high-quality, correctly specified materials are sourced at the optimum cost.
• Support the Warehouse team with stocktakes in accordance with company policy.
• Follow the procedures, policies, and objectives relevant to your role and the wider business, as defined by Avidity Science’s ISO9001-certified Quality Management System.
• Participate in the ATS Business Model (ABM), including attendance at departmental Daily Visual Management (DVM) meetings.
• Support the Buyer with supplier management activities, reporting, and data analysis.
• Perform other duties as assigned.

Skills

Excel

Attention to detail

Communication skills

Organisational skills

Data analysis

Tools

ERP systems

Job description

Join Our Team as a Purchasing Administrator at Avidity Science!

Are you organised, detail-oriented, and enjoy working with data, suppliers, and inventory planning? Avidity Science is looking for a Purchasing Administrator to join our Operations team at our facility in Long Crendon, Buckinghamshire.

This is a full-time hybrid role supporting the planning and procurement of materials required across the business. You'll play a key role in ensuring the right inventory is available at the right time to support production, customer projects, and service activities, helping to maintain smooth operations and excellent customer delivery.

Role Location & Working Pattern

• Location: Long Crendon, Buckinghamshire (HP18 9BA)
• Hours: Monday to Friday, 9am – 5:30pm
• Role type: Full-time, hybrid
• You’ll need to live within a reasonable commutable distance and have an existing right to work in the UK.

Why Avidity Science?

• Competitive Package: Competitive salary up to 28.5k (dependent on experience), plus bonus opportunity.
• Great Benefits: 25 days holiday (plus public holidays), pension contributions matched up to 8%, private healthcare, life assurance, enhanced family leave, and more.
• Business-Critical Role: Help ensure the uninterrupted supply of materials that support production, customer projects, and service delivery across the business.
• Supportive Team Environment: Join a collaborative team that values accuracy, accountability, continuous improvement, and working together to achieve results.
• Training & Development: Whether you're bringing purchasing experience or looking to build on existing skills, we'll provide support and development opportunities to help you succeed.

Your Role

As a Purchasing Administrator, you will:

• Plan the supply of production inventory inputs (materials).
• Plan inventory requirements to support customer service and project delivery.
• Raise and follow up on purchase orders in line with inventory demand for Production and Warehouse operations.
• Raise purchase orders for wider business requirements as needed.
• Resolve queries relating to purchase orders raised by other departments, including Finance.
• Set up new parts within the ERP system.
• Work closely with the Operations Delivery Manager to ensure uninterrupted supply to the production line, supporting efficiency and on-time delivery targets.
• Collaborate with Quality, Buying, and Engineering teams to ensure high-quality, correctly specified materials are sourced at the optimum cost.
• Support the Warehouse team with stocktakes in accordance with company policy.
• Follow the procedures, policies, and objectives relevant to your role and the wider business, as defined by Avidity Science’s ISO9001-certified Quality Management System.
• Participate in the ATS Business Model (ABM), including attendance at departmental Daily Visual Management (DVM) meetings.
• Support the Buyer with supplier management activities, reporting, and data analysis.
• Perform other duties as assigned.

What We’re Looking For

We’re looking for someone organised, analytical, and proactive, with a strong eye for detail and a collaborative approach to working with colleagues across the business.

Helpful experience

• Previous B2B experience, ideally within a Life Sciences, laboratory equipment, manufacturing, or similar environment.
• Experience sourcing materials for a production line or manufacturing facility.
• Experience supporting purchasing, procurement, inventory planning, or supply chain activities.
• Experience using ERP systems and working with inventory data.

What matters most

• Strong Microsoft Office skills, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• A collaborative approach, taking ownership and accountability for assigned tasks.
• Confidence working with data and analysing information to support decision‑making.
• Strong organisational skills and the ability to manage multiple priorities.
• A logical, problem‑solving mindset.
• A positive, respectful, and inclusive approach to working with others.
• A proactive attitude and willingness to learn and improve.

Working conditions

This role is a hybrid position that combines office-based and remote working. Regular attendance at our Long Crendon facility will be required to support close collaboration with Operations, Warehouse, Production, and other key business functions. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions of the role.

Interview Process

• Initial screening with HR via MS Teams
• In-person interview at our Long Crendon facility with our Buyer and Operations Delivery Manager

Ready to Join Us?

If you enjoy working with data, coordinating supply activities, and ensuring the right materials are in place to support business success, we’d love to hear from you.

Inclusive hiring statement

Avidity Science is committed to creating an inclusive workplace. We welcome applications from all backgrounds and are happy to discuss reasonable adjustments throughout the recruitment process.