Purchase Ordering Assistant

Hmsworks; Liverpool; Hybrid; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Hybrid working pattern

Annual leave 25 days + bank holidays

Aviva pension plan

Job summary

The Observatory, Liverpool City Centre is seeking a Purchase Ordering Assistant to join the Procurement and Finance team on a hybrid basis. You will support the purchase-to-pay process, maintain supplier data, and help ensure compliant financial controls across procurement activities.

Key duties include CIS verifications, supplier onboarding, PO cleansing, supplier credit checks, and collaboration with Accounts Payable. Excellent attention to detail and organisational skills are essential.

Qualifications

• GCSE level education with finance experience.
• Commitment to continuous professional development.
• Experience delivering accurate work within deadlines with high attention to detail.
• Experience with purchase order processing and PO-to-pay activities.
• Experience carrying out CIS verifications and supplier checks.

Responsibilities

• Carry out CIS verifications and support supplier onboarding.
• Maintain accurate, compliant supplier database.
• Perform PO cleansing to improve data quality and system accuracy.
• Conduct supplier credit checks and financial due diligence.
• Process PO requests per procedures and standards.
• Support Accounts Payable with invoice and payment processing.
• Coordinate with suppliers and stakeholders to resolve queries.
• Generate MI reports and maintain procurement records.
• Assist in development of P2P systems and processes.
• Review supplier spend and onboarding as needed.
• Ensure compliance with policies and financial controls.

Skills

CIS verifications

Supplier onboarding

Purchase order processing

Data quality management

Excel

Attention to detail

Communication skills

Education

GCSE or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

The Observatory, Liverpool City Centre Office

Torus Landlord

Full time

Permanent

We're looking for a Purchase Ordering Assistant to join our Procurement and Finance team based at The Observatory, Liverpool City Centre. This is an excellent opportunity for a highly organised and detail-oriented individual to support the delivery of an efficient, compliant and customer-focused procurement and finance service. Working closely with colleagues across the business, suppliers and contractors, you'll play a key role in supporting procurement and accounts payable activities, ensuring financial transactions are processed accurately and supplier information is maintained to the highest standard. You'll be responsible for supporting the purchase-to-pay process, maintaining financial controls and helping to drive improvements across procurement and finance operations.

Key aspects of this role include carrying out CIS verifications, maintaining the supplier database, purchase order cleansing and supplier credit checks, making these important requirements for the successful candidate.

Working Arrangement:

This role operates on a hybrid working arrangement with the following working pattern:

Monday: The Observatory, Liverpool City Centre

Tuesday: The Observatory, Liverpool City Centre

Wednesday: Working from home

Thursday: The Observatory, Liverpool City Centre

Friday: Working from home

Please note that occasional travel may be required to other Torus locations, including St Helens and Warrington.

What You'll Be Doing:

• Carrying out CIS verifications and supporting supplier onboarding processes.
• Maintaining an accurate and compliant supplier database.
• Undertaking purchase order cleansing activities to improve data quality and ensure system accuracy.
• Completing supplier credit checks and financial due diligence activities.
• Processing purchase order requests in line with company procedures and agreed service standards.
• Supporting the Accounts Payable team with invoice and payment processing activities.
• Liaising effectively with suppliers, contractors and internal stakeholders to resolve queries.
• Generating performance, compliance and management information reports.
• Maintaining accurate procurement and finance records across internal systems.
• Supporting the ongoing development and enhancement of purchase-to-pay systems and processes.
• Reviewing ad hoc supplier spend and coordinating supplier onboarding where required.
• Ensuring all activities comply with company policies, financial regulations and standing orders.
• Supporting effective financial controls and identifying potential risks.
• Delivering excellent customer service and contributing to the continuous improvement of procurement and finance services.

What We're Looking For:

• GCSE standard of education and the ability to demonstrate knowledge gained through relevant finance experience.
• Commitment to continuous personal and professional development.
• Experience delivering accurate work within deadlines and maintaining high levels of attention to detail.
• Experience of purchase order processing and purchase-to-pay activities.
• Experience carrying out CIS verifications.
• Experience maintaining and managing a supplier database.
• Experience completing purchase order cleansing activities and improving data quality.
• Experience carrying out supplier credit checks and financial due diligence.
• Experience working with suppliers and stakeholders within a large or complex organisation.
• Experience producing accurate reports and management information that support service delivery.
• Strong IT skills, particularly Microsoft Excel and other Microsoft Office applications.
• Excellent organisational skills with the ability to prioritise competing demands.
• Strong communication and relationship-building skills.
• Ability to work independently whilst contributing positively to a team environment.
• Understanding of financial governance, compliance and internal controls.
• A proactive, motivated and customer-focused approach, with a commitment to continuous improvement.

Interview Process:

• Candidates will be invited to attend a competency-based interview where we'll explore their experience, skills and knowledge against the requirements of the role. Interviews will take place on the 14th and 16th September 2026, at our Liverpool City Centre Office.

Additional Information:

Each successful applicant will be required to complete the following pre-employment checks prior to a start date being agreed:

• Right to work verification
• Qualification checks (where applicable)
• Two satisfactory references
• Completion of all new starter documentation, including signed terms and conditions

£26,784 (pending pay award)

Hours

37

• Generous Annual Leave: Begin with 25 days plus bank holidays, increasing by one day each year up to 30 days after five years.
• Family Support: Enjoy enhanced maternity, paternity, and adoption pay, ensuring you can focus on what matters most during significant life events.
• Financial Flexibility: Take advantage of our holiday purchase scheme and Aviva pension plan. With Wagestream, access affordable loans (including season loans) and a portion of your pay instantly.
• Travel and Transport: Explore our lease car scheme and employee discounts on various products, including bikes and holidays.
• Continuous Learning: Access a range of learning opportunities, including e-learning workshops and support for professional qualifications.
• Recognition and Well-being: Participate in our reward and recognition schemes, volunteer in your community, and benefit from enhanced sick pay and discounted gym memberships.
• Flexible Working: We champion flexible and agile working, supporting your individual needs and preferences.
• Comfortable Workspaces: Enjoy well-designed offices with excellent public transport links, alongside access to employee assistance programs and occupational health support.
• Health and Wellness: For eligible employees, we offer BUPA health expenses coverage, ensuring your health needs are taken care of.