Purchase Ledger Supervisor / Team Leader

Sharp Consultancy; Leeds; On-site; GBP 32,000 - 42,000; Full time

Job summary

Sharp Consultancy in Leeds is seeking a Purchase Ledger Team Leader / Supervisor to guide a small AP function. You will own the AP process, oversee a two-person team, and report to the Transactional Finance Manager.

The role focuses on accuracy, timely payments, stakeholder liaison, and continuous process improvement. You will work within a collaborative finance team, ensuring strong controls, GDPR compliance, and support for audits while driving efficiency and best practice across day-to-day

Qualifications

• Strong background in Purchase Ledger and AP processes.
• Previous supervisory or staff management experience.
• Ability to manage multiple tasks and meet deadlines.
• Experience with Sage and Microsoft Excel is advantageous.
• Excellent communication and stakeholder management skills.

Responsibilities

• Own AP across multiple sites and business units.
• Lead and support AP team to ensure timely invoices and payments.
• Coordinate invoice approvals and maintain coding accuracy.
• Oversee weekly and monthly payment runs and ensure terms are met.
• Maintain controls to minimise errors and delays, GDPR compliant.
• Support audits and act as main contact for supplier enquiries.
• Collaborate with procurement and operational teams to improve processes.
• Identify opportunities for efficiency and financial controls improvements.

Skills

Purchase ledger

Team supervision

Stakeholder management

Communication skills

Organisational skills

Attention to detail

Proactive problem solving

Tools

Microsoft Excel

Sage

Job description

A growing business based in Leeds are looking to add a Purchase Ledger Team Leader / Supervisor to its finance team.

The role itself with oversee a small AP function of 2 staff and will report directly into the Transactional Finance Manager.

The role is to work as part of an established team with a view to developing their career in accounts over the long term whilst looking at continuous process improvement and best practice with a view to ensuring the smooth running and day to day operation of the function.

The duties include, but are not limited to –

• Take ownership of the Accounts Payable process across multiple sites and business units.

• Lead and support the Accounts Payable team, helping them manage workloads and deliver a high standard of service.

• Ensure supplier invoices are processed accurately and on time, even during busy periods.

• Coordinate invoice approvals with the relevant stakeholders across the business.

• Oversee weekly and monthly payment runs, ensuring suppliers are paid within agreed terms.

• Ensure invoices are coded correctly to the appropriate business unit, department and cost centre.

• Work closely with managers and operational teams to resolve invoice queries quickly and efficiently.

• Maintain strong controls and processes to minimise errors, duplicate payments and delays.

• Follow company financial policies and approval procedures at all times.

• Keep accurate records and ensure all data is handled in line with GDPR requirements.

• Support internal and external audit processes by providing information and documentation as required.

• Act as the main point of contact for supplier enquiries and escalated issues.

• Build and maintain positive relationships with suppliers and key stakeholders.

• Work collaboratively with procurement, finance and operational teams to ensure smooth day-to-day processes.

• Identify opportunities to improve procedures, increase efficiency and strengthen financial controls.

• Support system enhancements, upgrades and process improvement projects within the Accounts Payable function.

We would be keen to hear from individuals with the following skills and experience:

• A strong background in Purchase ledger and dealing with purchase invoices.

• Previous Supervisor /staff management experience.

• Competent in Microsoft packages, (Excel) and previous experience of Sage would be an advantage.

• Skilled in multitasking, prioritisation of workload, good organisational skills, attention to detail and excellent communication skills

• Confident communicator with strong stakeholder management skills

• Approachable and supportive

• Proactive and solutions-focused

This is a great opportunity for someone with strong Purchase Ledger Supervisor / Manager experience to join a business who pride themselves in the progression and development they can offer their staff members over the long term.

Candidates must be eligible to work in the UK full time without restriction.