Purchase Ledger Administrator

Sharp Consultancy; Leeds; On-site; GBP 21,000 - 29,000; Full time

Job summary

Sharp Consultancy are working with a small business in Leeds seeking a Purchase Ledger Administrator to join a compact finance team. You will take full ownership of the end-to-end purchase ledger, reporting to the Financial Controller.

Responsibilities include processing invoices in Sage, reconciling supplier statements, handling payments, and providing timely supplier remittance advices. The role also covers stock control of office supplies and supplier contract renewals, with emphasis on

Qualifications

• Candidates should demonstrate high attention to detail and accurate data entry.
• Strong numeracy and literacy skills are required for financial documentation.
• Proficiency with MS Office and accounting/ERP systems.
• Experience in process-driven roles with a proactive approach is essential.

Responsibilities

• Own the end-to-end purchase ledger and report to the Financial Controller.
• Process and record purchase invoices in Sage accurately.
• Reconcile supplier statements and resolve variances.
• Reconcile maintenance costs in the Oracle database and escalate discrepancies.
• Prepare supplier payment runs for review and approval.
• Issue supplier remittance advices and provide payment information on request.
• Manage stock levels of office supplies and procure office-related items.
• Negotiate and renew supplier contracts to ensure value for money.
• Act as the primary contact for supplier and ledger queries.
• Support monthly finance processes and general team administration.

Skills

Attention to detail

Numeracy

Literacy

MS Office

Process driven

Tools

Sage

Oracle

Job description

Sharp Consultancy are working with a small business based in Leeds who are looking to add a Purchase Ledger Administrator to their small finance team.

This is a stand-alone Purchase Ledger position and will involve full management of the end-to-end Purchase Ledger function where you will report directly to the financial Controller.

Duties of the role are to include:

• Take full ownership of the purchase ledger function, reporting directly to the Financial Controller.

• Process and accurately record purchase invoices within the Sage accounting system.

• Perform regular reconciliation of the purchase ledger against supplier statements, investigating and resolving variances.

• Reconcile maintenance costs against estimates within the Oracle database, escalating discrepancies to the Maintenance team where necessary.

• Prepare supplier payment runs for review and approval by the Accountant and Financial Controller, ensuring timely and accurate payments.

• Produce supplier remittance advices and provide payment information upon request.

• Manage stock levels of office essentials, including stationery, refreshments and other consumable supplies.

• Source and procure office and facilities-related supplies, ensuring quality, cost-effectiveness and value for money.

• Oversee supplier contract renewals, monitoring service standards and negotiating value-driven agreements across areas such as energy, waste management and facilities services.

• Act as the primary point of contact for supplier and purchase ledger queries, ensuring prompt and effective resolution.

• Provide general administrative and finance support to the wider team, assisting with monthly processes and ad hoc tasks as required.

• Handle incoming telephone enquiries professionally, resolving queries efficiently and delivering a high standard of customer service.

• Adhere to company health and safety standards, policies and procedures, ensuring all duties are carried out with due care and attention.

• Undertake additional duties and responsibilities as required to support business needs.

We would like to hear from candidates with the following skills / experience:

• Previous experience in a similar Purchase Ledger position

• Methodical and process driven, proactive and energetic

• High levels of attention to detail and accuracy

• Good numeracy & literacy skills

• Good IT skills, including an understanding of Microsoft packages

This is a great opportunity to join a supportive finance team that will give the role holder the autonomy to perform an end to end Purchase Ledger position and offer clear sight lines and access to the Financial Controller. Immediate interviews are available for suitable candidates.

Sharp Consultancy is a finance and accountancy recruitment specialist assisting accounting and finance divisions of businesses in the Yorkshire and Derbyshire area. With over 30 years' experience we pride ourselves on sourcing excellent finance professionals across all divisions of an accounts function.

Candidates must be eligible to work in the UK full time without restriction.