Purchase Ledger Supervisor

Swansway Group; Crewe; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Holidays increase with length of服務

Birthday off

Company Pension Scheme

Death in Service Benefit

Long service recognition

Annual flu jab

Cycle to work scheme

Employee referral payments

Employee assistance programme

Occupational health services

Flexible working patterns

Car Benefit Scheme

Job summary

Swansway Group is recruiting a Purchase Ledger Supervisor to lead the purchase ledger team across our group of dealerships based in Crewe and the surrounding region. You will supervise Clerks, coach staff, and ensure timely payment of supplier invoices while maintaining accurate ledger records.

You will report to the Dealership Accountant, oversee month-end close, manage intercompany reconciliations, and provide concise reporting. Experience in Sage or Kerridge/Keyloop is advantageous.

Qualifications

• Purchase ledger experience of 3–5 years.
• Supervisory experience of at least 2 years within purchase ledger.
• Leadership and development skills are essential.
• Excellent computer skills, including Excel formulas.
• Ability to handle large invoice amounts.
• System knowledge of Sage and Kerridge OR Keyloop is highly advantageous.
• Experience with multi-site organisations is desirable.

Responsibilities

• Supervise and support the Purchase ledger Clerks across group dealerships.
• Provide training through 1:1 and group coaching sessions.
• Allocate workload and supervise team members.
• Ensure team follows business processes.
• Oversee processing of supplier invoices.
• Ensure invoices are coded to the correct departments.
• Prepare payment runs on a large scale.
• Reconcile supplier statements and resolve discrepancies.
• Manage month-end purchase ledger close activities.
• Maintain accurate accounts and ensure timely supplier payments.
• Manage cash flow and report spend by dealership.
• Present accurate reporting and data to the Dealership Accountant.
• Assist with intercompany reconciliations.
• Maintain GRNI at an acceptable level.

Skills

Purchase ledger experience

Supervisory experience

Leadership and development

Excel formulas

Handling large invoices

Sage

Kerridge/Keyloop

Multi-site organisation

Tools

Sage

Kerridge

Keyloop

Job description

We are currently recruiting for a Purchase Ledger Supervisor to join the Swansway Family.

Reporting into the Dealership Accountant, you will supervise and support our Purchase ledger Clerks. Looking after the Purchase ledger across the group Dealerships.

As a Purchase Ledger Supervisor, you will be responsible for supporting, coaching and developing the Purchase ledger team. Building and maintaining positive and lasting relationships with external suppliers, key Stake holders and internal operations.

• Supporting Purchase ledger assistants across various Dealership sites.
• Support and training individuals, through both 121 and group coaching sessions.
• Supervise and allocate workload across team members
• Ensure team members follow business processes.
• Overseeing the processing of supplier invoices.
• Ensuring invoices are correctly coded to departments (Sales, Service, Parts, Bodyshop, etc.).
• Prepare payment runs on a large scale.
• Reconciling supplier statements and resolving discrepancies.
• Managing month-end purchase ledger close activities.
• Maintain accurate accounts and to ensure suppliers are paid in set timeframes.
• Manage cash flow and report on individual Dealership spend.
• Present accurate and concise reporting and data to DA.
• Assist with intercompany reconciliations.
• Ensure GRNI is managed to a acceptable level.

• Purchase ledger experience – 3-5 years.
• Supervisory experience within purchase ledger – 2 years minimum.
• Leadership and development skills.
• Excellent computer skills – including Excel formulas.
• Ability to hand large invoice amounts
• System knowledge in Sage & Kerridge OR Key loop (Very advantageous)
• Purchase ledger of muti site organisation.

Advantageous but not essential:

Motor vehicle or automotive industry experience.

Founded in 2003 by Michael Smyth and his three sons, David, Peter and John, Swansway has grown from five motor dealerships in Cheshire and the West Midlands to the 20 dealerships we have today. From Birmingham in the South to Carlisle in the North we partner with eleven brands including; Audi, Volkswagen, Land Rover, Honda and many more.

We’re expanding our own-brand, Motor Match our used sites, and we don’t stop at dealerships; we operate four Volkswagen Group Trade Part Centres, an Accident Repair Centre, a Group Fleet Sales Centre and an eBay shop re-cycling obsolete parts.

All this is supported by our Head Office in Crewe.

But, it’s not what we do that makes us the company we are, it’s how we do it; it’s our family heritage that sets us apart; with the Smyth family playing a hands‑on role in the day‑to‑day running of the business; we genuinely care about our customers and our Swansway family and that makes us a great place to work. We live by our caring, honest and proud values which is why our long service boards are brimming with names who’ve been with us five, ten and fifteen years!

• Holidays that increase with length of service
• Your Birthday off
• Company Pension Scheme
• Death in Service Benefit
• Long service recognition
• Annual flu jab
• Discounts on products and services that extend to your family and friends
• Cycle to work scheme
• Employee recruitment referral payments
• Employee assistance programme and counselling service
• Occupational health services
• Flexible working patternsCar Benefit Scheme for employee or family

When you join Swansway, you’re joining a family; so, if you enjoy, and thrive, in an inclusive family atmosphere,