Purchase Ledger Supervisor

RK Accountancy; Alderley Edge; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an experienced Accounts Payable Supervisor to lead a small team in ensuring the accurate processing of supplier invoices and payment runs. This role involves engaging with suppliers to resolve queries, managing monthly reconciliations, and identifying areas for improvement to enhance efficiency. The ideal candidate will possess strong organizational skills, a good telephone manner, and proficiency in Excel, along with a solid understanding of service charge accounting and CIS regulations. This is a fantastic opportunity to contribute to a dynamic finance team in a supportive environment.

Qualifications

• Experience in accounts payable and team supervision.
• Exceptional organizational and communication skills.
• Proficiency in Excel and service charge accounting.

Responsibilities

• Ensure timely processing of supplier invoices and payment runs.
• Manage a team and resolve invoice queries efficiently.
• Perform monthly supplier reconciliations and bank reconciliations.

Skills

Accounts Payable Experience

Team Supervision

Organizational Skills

Communication Skills

Interpersonal Skills

Excel Proficiency

Supplier Issue Management

Service Charge Accounting

CIS Regulations Knowledge

AAT or ATT Qualification

Education

AAT Qualification

ATT Qualification

Tools

Qube Software

Job description

Job Responsibilities:

1. Ensure the accurate and timely processing of supplier invoices, including generating payment runs and issuing remittances.
2. Complete monthly supplier statement reconciliations, resolving any outstanding items promptly.
3. Engage professionally with internal and external suppliers/contractors via email and phone to resolve queries efficiently, taking ownership of invoices on hold and proactively addressing issues to improve future processing.
4. Identify areas for improvement to drive efficiency and communicate these to relevant team members.
5. Support the finance team during year-end audits by providing necessary information.

Duties:

• Manage a team of two to ensure the following tasks are completed:
• Manage the generic mailbox and input invoices into the system according to processes.
• Liaise with suppliers/contractors to resolve invoice queries professionally.
• Perform monthly supplier statement reconciliations and address queries promptly.
• Match invoices to purchase orders and work with relevant teams to resolve discrepancies.
• Update supplier details in the finance system in line with policies.
• Create weekly payment runs for approval and execution.
• Manage invoices on hold efficiently and timely.
• Perform general office duties such as answering calls, scanning, and printing.
• Assist Property Accountants with queries and coding issues.
• Complete bank reconciliations for Rent & Service Charge accounts.

The Person:

• Experience in accounts payable and team supervision, including invoice-to-order matching.
• Exceptional organizational skills with the ability to prioritize tasks.
• Good telephone manner and strong verbal and written communication skills.
• Interpersonal skills and proficiency in Excel.
• Ability to manage supplier issues and escalate when necessary.
• Team player attitude.
• Willingness to support all departments as needed.
• Experience with Qube software system.
• Understanding of service charge accounting.
• Knowledge of CIS regulations.
• AAT or ATT qualification.

Please submit your CV for immediate consideration. (url removed) (phone number removed)

As a recruitment specialist with over 25 years of local experience, I work closely with each Client and Candidate to understand their personal requirements. If this position does not fit your criteria but you are seeking a new opportunity, please contact me for a confidential discussion about future roles.

Kellan Group (including Berkeley Scott, RK, and Quantica) is committed to promoting equal opportunities for all applicants regardless of age, gender, religion, belief, race, sexuality, or disability. We operate as an employment agency and employment business. Please visit our websites for a wide range of vacancies.