Purchase Ledger Officer / Bookkeeper

RMD Interior Design Studio - Rachel Moore Design Limited; Warrington; On-site; GBP 25,000 - 35,000; Full time

Job summary

A creative interior design studio is seeking a proactive Bookkeeper & Procurement Administrator to manage financial processes and procurement. This role involves maintaining cash flow health, managing ledgers, and supporting project purchases. Ideal candidates will be organised, efficient, and thrive in a dynamic environment.

Qualifications

• Proven experience in bookkeeping and financial administration.
• Proficiency with Xero and ideally Harvest.
• Understanding of design industry operations preferred.

Responsibilities

• Manage day-to-day bookkeeping duties and ensure accurate records.
• Oversee the procurement process of interior goods.
• Collaborate with the Office Manager and design director.

Skills

Bookkeeping

Financial Administration

Procurement

Communication

Organisational Skills

Tools

Xero

Harvest

Houzz Pro

Dext

Job description

Due to retirement, We’re looking for a proactive and reliable Bookkeeper & Procurement Administrator to join our creative, fast-paced interior design studio based in Stockton Heath, Cheshire.

This in an in house role based in Stockton heath Cheshire, Part time or full time applicants considered. (Minimum 3 days per week) Freelance applicants also considered.

No agencies please.

This dual role combines bookkeeping and procurement responsibilities, ensuring rigorous oversight of financial processes, enhancing operational efficiency, and supporting the wider team with accurate financial data and reliable procurement systems. You’ll be central in maintaining cash flow health, managing both sales & purchase ledgers, and ensuring that procurement decisions align with the company’s design-led and bespoke approach.

Bookkeeper
Manage all day-to-day bookkeeping duties and ensure accurate records using Xero. Reconciling accounts regularly and assist in month-end and year-end reporting.
Manage sales & purchase ledgers.
Support the design fee invoicing process, liaising with Office Manager – Harvest software used.
Process monthly salaries via Xero
Procurement Management
Houzz Pro software experience preferred but not essential.
Oversee the full procurement process of interior goods purchased up to & including coordinating deliveries.
Support the coordination of larger project purchases, ensuring cost efficiency.
Assist in refining and documenting internal financial processes
Participate in monthly team meetings to review sales, purchasing patterns, and cash flow status.
Close collaborate with the Office Manager & design director to manage team and processes.
Ongoing use and optimisation of invoicing tools (Harvest/Xero)
Proven experience in bookkeeping, financial administration, and procurement.
Proficiency with Dext , Xero and ideally Harvest .
Experience of Houzz Pro software
Understanding of design industry operations and procurement of bespoke/custom furniture is preferred but not essential.

Someone highly organised who thrives in a structured yet creative environment.
A systems thinker with an eye for improving efficiency and reducing risk.
Confident communicator, able to collaborate with both creative and administrative team.
Comfortable balancing financial tasks and procurement duties with shifting priorities.