Purchase Ledger Clerk Vacancy

Roberts & Prowse; Swindon; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Company Pension Scheme

33 days holiday per year

Company Vehicle and Fuel Card

Job summary

Roberts & Prowse, based in Swindon, Wiltshire, are seeking a detail-oriented Purchase Ledger Clerk to join our busy accounts team. You will take ownership of the purchase ledger function, processing invoices, reconciling statements and supporting the management accountant.

The role involves coding supplier invoices, preparing payment runs, and liaising with suppliers. Proficiency with Sage (50 or Intaact) and strong Excel skills are essential. BPSS clearance is required for this post.

Qualifications

• Experience in Purchase Ledger and supplier invoicing.
• Proficient with Sage accounting software.
• Accurate data entry and attention to detail.
• Strong Excel skills and IT literacy.
• BPSS clearance may be required.

Responsibilities

• Input and code supplier invoices and credit notes accurately.
• Reconcile supplier statements and resolve discrepancies.
• Prepare weekly/monthly payment runs.
• Liaise with suppliers and internal departments.

Skills

Purchase Ledger

Excel

Communication

Teamwork

Independence

Tools

Sage 50

Sage Intaact

Job description

Roberts & Prowse Vacancy for a Purchase Ledger Clerk

Purchase Ledger Clerk Vacancy at Roberts & Prowse!

At Roberts & Prowse, we are on the lookout for a Purchase Ledger Clerk to join our busy accounts team.

Location: Swindon, Wiltshire
Type: Full Time
Category: Commercial, Industrial, Government, Health Care, Local Authority, Education
Rate of Pay: £Negotiable (depending on experience)

The Company

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role: We are looking for a detail-oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

• Sorting, checking and accurately inputting supplier invoices and credit notes
• Ensuring invoices are correctly coded and authorised in line with company procedures
• Reconciling supplier statements against the purchase ledger
• Investigating and resolving discrepancies in a timely manner

Payment Runs:

• Preparing weekly and monthly supplier payment runs
• Ensuring payments are accurate and made in accordance with agreed terms
• Managing supplier accounts and handling payment queries professionally
• Liaising with suppliers and internal departments to resolve issues efficiently

Credit Card Processing:

• Collating, sorting and inputting company credit card transactions
• Reconciling credit card statements and resolving variances

General Accounts Administration:

• Filing, record keeping and supporting the wider accounts team with ad hoc tasks as required

Software & Systems:

• Daily use of Sage 50 or Sage Intaact accounting software
• Strong use of Microsoft Excel and general IT systems
• Experience working within a multi-entity or construction-related environment is desirable but not essential

Our Offer:

• Salary £Negotiable (Dependent Upon Experience)
• Company Pension Scheme
• 33 days holiday per year (inclusive of eight recognised Bank Holidays)
• Stable, supportive and friendly working environment
• Long-term career opportunity within an established business

The Person:

To succeed in this role, you should be organised, methodical and confident managing a busy purchase ledger workload.

Key attributes and experience include:

• Proven experience in a Purchase Ledger role
• Previous Sage experience is essential
• Strong general computer and Excel skills
• Excellent attention to detail and accuracy
• Good communication skills and confidence dealing with suppliers
• Ability to work independently and as part of a team
• Proactive and professional approach to work

Security & Compliance

• Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance

Category: Commercial, Industrial, Government, Health Care, Local Authority, Education

Rate of Pay: £Competitive Hourly Rate of Pay + Company Vehicle & Fuel Card

Location: Swindon, Wiltshire

Type: Full Tme

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Type: Full Tme

Category: Commercial, Industrial, Government, Health Care, Local Authority, Education

Rate of Pay: £Apprentice Hourly Rate of Pay