Purchase Ledger Clerk

Flowrite Services; Maidstone; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

23 days annual leave + bank holidays

Westfield Healthcare cover

Life Assurance

Retail discounts

Job summary

Flowrite is recruiting a Purchase Ledger Clerk for its Maidstone office to support the Commercial team with supplier invoices and payments. The role is office-based and requires accurate data entry, strong organization and effective communication in a fast-paced environment.

You will check invoices against POs and delivery notes, code to cost centres, obtain approvals and resolve discrepancies. A proactive team player with good IT skills will thrive here.

Qualifications

• Previous administrative experience in a busy office.
• Strong numerical and IT skills with attention to detail.
• Excellent communication and customer service abilities.

Responsibilities

• Process and record supplier invoices accurately and promptly.
• Check invoices against purchase orders, delivery notes, and pricing.
• Code invoices to cost centres or departments.
• Obtain approvals before invoices are paid.
• Resolve discrepancies and queries with suppliers and internal teams.
• Maintain accurate supplier records and documentation.
• Support supplier statement reconciliations and outstanding items.
• Prepare invoices for payment within agreed terms.

Skills

Attention to detail

Communication skills

Numerical ability

Microsoft Office

Excel

Team player

Tools

Microsoft Office

Excel

Job description

Job Title: Purchase Ledger Clerk

Company Overview:

Flowrite is the UK’s leading National Air Conditioning & Refrigeration Company specialising in reactive repair, maintenance and installations within the Leisure & Hospitality, Retail, Commercial and Public sectors.

We are part of the Airedale Group, which offers a complete end-to-end solution for commercial kitchens across the food service industry. If you are looking for job security and the scope to progress, we offer excellent career opportunities as a rapidly growing business, employing circa 750 people across the UK.

Job Overview:

The Purchase Ledger Clerk provides comprehensive administrative support to the Commercial team and wider department, with responsibility for ensuring supplier invoices are accurately processed and efficiently administered through to payment.

The role is primarily administrative and requires excellent organisational, attention to detail, and communication skills. The successful candidate will be able to manage multiple tasks within a busy and fast-paced environment, while maintaining a high level of accuracy and attention to detail.

Key Responsibilities:

• Processing and recording supplier invoices accurately and promptly.
• Checking invoices against purchase orders, delivery notes and agreed pricing where applicable.
• Coding invoices to the cost centres or departments.
• Obtaining the necessary approvals before invoices are paid.
• Resolving invoice discrepancies and queries with suppliers and internal teams.
• Maintaining accurate supplier records and ensuring documentation is complete.
• Supporting supplier statement reconciliations and resolving outstanding items.
• Preparing invoices for payment in line with agreed payment terms.
• Responding to supplier queries professionally and promptly.
• Maintaining organised electronic and/or paper records.
• Supporting month-end processes and providing administrative assistance to the wider finance/administration team.

Details:

• Fully office-based, Maidstone
• Monday to Friday, 08:00 – 17:00 (with 1 hour lunch)
• 23 days annual leave plus bank holidays, increasing with length of service up to 26 days
• Westfield Healthcare cover and access to retail discounts
• Life Assurance
• Permanent Contract

Experience Required:

• Previous experience in an administrative role
• Comfortable working in a fast-paced office environment
• Confident communication skills with excellent customer service awareness
• Excellent attention to detail with ability to identify inefficiencies
• Basic numerical ability with good IT proficiency (including Microsoft Office and Excel)
• A strong team player with a proactive and positive approach to work

Now is a fantastic time to join the Flowrite team, playing an integral role in the continued expansion of The Airedale Group. The Group consists of seven subsidiaries across multiple locations throughout the UK. With strong growth and ongoing investment, this is an exciting opportunity to become part of a dynamic business offering excellent prospects for career progression