Purchase Ledger Clerk

Cobb & Jones Recruitment Limited; England; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Company profit-sharing scheme

Stakeholder pension

Death in service scheme

Rewards and recognition scheme

Job summary

Cobb & Jones Recruitment Limited is seeking a precise Purchase Ledger Clerk to join a busy finance team on a hybrid basis. You will handle supplier invoices, payments and reconciliations, ensuring alignment with controls and enabling reliable month-end reporting.

The role also offers involvement in an ERP transition. The successful candidate will have solid experience in purchase ledger and accounts payable, strong numerical and Excel skills, and the ability to work accurately under deadlines in

Qualifications

• Experience in purchase ledger, accounts payable or similar transactional finance work.
• Experience supporting an ERP implementation would be advantageous.
• Accurate, organised and able to investigate and resolve queries while meeting deadlines.

Responsibilities

• Process purchase invoices and credit notes accurately, matching them to purchase orders, goods receipts and approvals.
• Prepare supplier payment runs and overseas transfers for review and authorisation.
• Reconcile supplier statements and resolve outstanding invoices, returns, credits and queries promptly.
• Support move to a new ERP system with data validation and testing.
• Maintain supplier master data and assist month-end reporting.

Skills

Numerical skills

Excel

Job description

Purchase Ledger Clerk Deal (Hybrid) DOE

I am exclusively working with a client who is seeking an accurate, organised Purchase Ledger Clerk to join a busy finance team. You will provide timely purchase-ledger support, making sure supplier invoices, payments and reconciliations are processed in line with company controls and that your records support reliable month‑end reporting. The business is also moving to a new ERP system, so you will have the chance to play a hands‑on part in the transition.

Key Responsibilities

• Invoice Processing: Process purchase invoices and credit notes accurately, matching them to purchase orders, goods receipts and the relevant approval authorities.
• Query Resolution: Resolve invoice discrepancies, blocked invoices and ordering issues promptly with suppliers, Purchasing and other internal departments.
• Purchase Order Monitoring: Maintain purchase-order systems and order books, investigating old orders and anomalies as required.
• Supplier Reconciliations: Reconcile supplier statements regularly and resolve outstanding invoices, returns, credits and payment queries in a timely manner.
• Payment Runs: Prepare supplier payment runs and other approved payments, including overseas transfers, for review and authorisation.
• Supplier Master Data: Maintain accurate supplier records and supporting documentation in line with company controls.
• Credit Card Ledger: Administer and process the company credit-card ledger and related supporting documentation.
• Month-End: Reconcile the Purchase Ledger control account to the General Ledger and support purchase-order invoice accruals and reporting.
• ERP Transition: Support the move to a new ERP system, including data validation, process testing, user acceptance testing and implementation activities.
• Process Improvement: Help document revised finance processes and resolve transactional issues during stabilisation.
• Team Support: Provide flexible support across the finance team and undertake other reasonable duties as required.

The Ideal Candidate

Experience in purchase ledger, accounts payable or similar transactional finance work, including invoice processing, supplier reconciliations and payment runs. Experience supporting an ERP implementation would be advantageous. You will have strong numerical skills, confidence with Excel and finance systems, and a good grasp of purchase‑ledger processes and basic accounting principles. You will be accurate, organised and able to investigate and resolve queries while meeting payment and month‑end deadlines. A positive, accountable and flexible team player, you will communicate well and be committed to continuous improvement.

What You’ll Get in Return

• Competitive salary
• Company profit‑sharing scheme
• Stakeholder pension
• Death in service scheme
• Rewards and recognition scheme