Purchase Ledger Assistant

Confidential; North East; On-site; GBP 23,000 - 32,000; Full time

Job summary

Confidential is seeking a Purchase Ledger Assistant to support month-end processes, reconcile supplier statements, and maintain accurate GL codes across invoices.

The role requires strong Excel skills (pivot tables) and experience with supplier account reconciliation; AAT Level 3 is desirable. You'll work in an office-based environment, delivering timely payments and driving process improvements.

Qualifications

• Proven experience in supplier account reconciliation.
• Experience and demonstrable knowledge of Excel (pivot tables, SUM etc) is essential.
• AAT Level 3 qualification is desirable.

Responsibilities

• Reconcile petty cash and supplier statements for month end.
• Ensure all purchase invoices are authorised and processed by month end cut off, with variances investigated.
• Process non-Bulk invoices (Lightyear) to CODAS by month end deadline.
• Post and review invoices with correct GL codes.
• Maintain monthly statement reconciliation tracker.
• Assist with weekly payment run and assist credit control overflow calls.

Skills

Supplier account reconciliation

Strong communication

Team player

Excel proficiency

Education

AAT Level 3 qualification

Tools

Excel

Pivot Tables

Bespoke systems

Job description

Job Specification - Purchase Ledger Assistant

Job Description & Requirements:

• Petty cash reconciliation for month end
• Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected
• Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
• Posting and review of all invoices ensuring accurate GL codes are used at all times
• Maintenance of the statement reconciliation tracker monthly.
• Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
• Responsibility to ensure all purchase invoices are passed for payment within credit terms.
• Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escape where appropriate.
• Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
• Cover for the processing of the Bulk and Third Party invoices into the CODAS (Accounts Pakacge)
• Responsible for updating the utilities tracker
• Question all purchases and ensure we are not paying for services/goods we are not receiving.
• Processing and re-imbursement of employee expenses inline with the company expenses policy
• Looking for opportunities to adopt AI and to automate processes where possible

Person Specification

• Highly motivated and driven
• Great communicator that enjoys a team working environment
• Agile and pro-active with a lot of initiative
• System savvy and can confidently use MS, Excel and bespoke systems quickly
• Rises to new challenges
• A competent learner who can hit the ground running
• Comfortable working in an office-based environment on a daily basis
• Professional, accurate and diligent attitude
• Positive can-do attitude and focused to achieve tasks and add value
• Thrives in a fast-paced environment where speed and accuracy are both equally important
• High degree of self-motivation with an ability to motivate others and uphold the Company Values

Additional information

• Proven experience in supplier account reconciliation
• Experience and demonstrable knowledge of Excel (pivot tables, SUM etc) is essential
• Will also be expected to answer overflow calls from credit control, take customer payments or help with customer queries.
• AAT Level 3 qualification