Accounts Assistant

VITOW GROUP; Welwyn Garden City; Hybrid; GBP 25,000 - 34,000; Full time

Job summary

VITOW GROUP in Welwyn Garden City, United Kingdom, is seeking a diligent Purchase Ledger Administrator to join our finance team. You will maintain supplier records, process invoices, and support month-end activities, providing cover for the Credit Controller during holidays.

This is a full-time, office-based role with standard Monday–Friday hours. The ideal candidate has an AAT Level 2+ qualification and proven experience with purchase ledgers, payments, reconciliations and Excel.

Qualifications

• AAT Level 2 or higher qualification is required.
• Experience with purchase ledger and month-end accounting.
• Proficient with Excel and financial data analysis.
• Strong numerical ability with attention to detail.

Responsibilities

• Maintain the Purchase Ledger ensuring supplier accounts are accurate and up to date.
• Process supplier invoices, including overhead and foreign invoices, with timely coding and posting.
• Set up new suppliers and maintain supplier records.
• Reconcile supplier statements and resolve discrepancies.
• Review aged creditors and assist in timely management of balances.
• Generate UK and international payment runs and allocate payments to supplier accounts.
• Perform month-end duties including reconciliations, accruals and prepayments.
• Provide full cover for the Credit Controller during holidays.

Skills

Purchase ledger

Payment processing

Bank reconciliations

Microsoft Excel

Analytical skills

Attention to detail

Time management

Communication skills

Education

AAT Level 2 or higher

Job description

Hours: Full Time, Monday to Friday

Working: Office-based

Job Purpose

To support the Finance department by carrying out a broad range of purchase ledger, payment processing, reconciliations and month-end accounting activities. The role is responsible for ensuring financial transactions are processed accurately and efficiently, supporting the smooth running of the finance function. The role also provides cover for the Credit Controller during periods of annual leave.

Key Responsibilities

• Maintain the Purchase Ledger, ensuring supplier accounts are accurate and up to date.


• Process supplier invoices, including overhead invoices and foreign supplier invoices, ensuring they are accurately coded and posted within required timescales.


• Set up new suppliers and maintain existing supplier records, ensuring supplier information is accurate and current.


• Reconcile supplier statements, investigating and resolving any discrepancies.


• Review the aged creditors report and assist in the timely management of outstanding supplier balances.


• Checking the Aged Creditors and highlighting high value balances to the Finance manager to review together.

Payments

• Generate the UK payment run in accordance with agreed payment schedules.


• Generate the International payment run, ensuring overseas supplier payments are processed accurately.


• Allocate international payments to the relevant supplier accounts.


• Process business expense payments and ad hoc payments.


• Process business credit card expenses, ensuring all transactions are recorded accurately.

Month-End Finance Duties

• Complete bank reconciliations for all currencies.


• Prepare and process accruals and prepayments as part of the month-end close.


• Perform balance sheet reconciliations to ensure the integrity of financial records.


• Reconcile fixed assets and process depreciation.


• Prepare turnover figures for six buying groups.


• Calculate and process customer rebates.


• Calculate and process supplier rebates.


• Process customer credit card payments.


• Provide full cover for the Credit Controller during periods of annual leave, ensuring continuity of credit control activities and customer account management.

Person Specification

Essential Qualifications

• AAT Level 2 or higher

Essential Experience & Skills

• Previous experience in a finance or accounts role with responsibility for purchase ledger and month-end accounting activities.


• Experience of payment processing, supplier reconciliations and bank reconciliations.


• Good Microsoft Excel skills, including the ability to work confidently with spreadsheets and financial data.


• Strong numerical and analytical skills with excellent attention to detail.


• Ability to prioritise workload, manage deadlines and work accurately under pressure.


• Good communication and organisational skills with a proactive approach to problem solving.

The duties and responsibilities detailed in this job description are not intended to be exhaustive and may change in line with business requirements. The successful candidate will be expected to undertake other reasonable duties, commensurate with the level of the role, as required by the Finance Manager.