Purchase Ledger Assistant

JR United Kingdom; Newcastle upon Tyne; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in financial services seeks a Purchase Ledger Assistant to support essential financial operations. This role involves maintaining precise financial records, managing invoices, and providing strong administrative support to ensure effective financial function. The ideal candidate will be detail-oriented, proficient in accounting software like NetSuite, and capable of managing multiple tasks efficiently.

Benefits

25 days Annual Leave

Holiday Purchase Scheme

Company Bonus Scheme

Annual Pay Reviews

Health Cash Plan

Pension

Enhanced Sick Pay

Enhanced Maternity, Paternity & Shared Parental Pay

Qualifications

• Experience in administration and bookkeeping.
• Proficient in accounting software, preferably NetSuite.
• Strong organizational and time management skills.

Responsibilities

• Maintain financial records and document transactions.
• Process invoices and liaise with the procurement team.
• Assist with monthly closing tasks.

Skills

Attention to detail

Communication

Interpersonal skills

Time management

Data analysis

Proficiency in IT systems

Tools

NetSuite

Microsoft Office Suite

Job description

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Purchase Ledger Assistant, newcastle-upon-tyne, tyne and wear

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Client:

DAS Fire Limited - Fire Detection and Suppression

Location:

newcastle-upon-tyne, tyne and wear, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

31.05.2025

Expiry Date:

15.07.2025

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Job Description:

Reports to: Finance Manager

Contract Type: Permanent

Employment Type: Full-Time

Purpose:

The Purchase Ledger Assistant plays a vital role in supporting the day-to-day financial operations of the company. This position is primarily responsible for assisting with purchase ledger processes, maintaining accurate financial records, and providing administrative support to the Finance Manager. The role also involves close collaboration with other departments and members of the wider finance team across the Alpine Group.

This role requires strong organisational and time management skills, along with a high level of accuracy and attention to detail. The position relies on a solid foundation in administration, bookkeeping, and data analysis, as well as proficiency in a range of IT systems. A methodical and proactive approach to problem-solving is also important for effectively supporting the finance function.

Key Responsibilities:

• Maintain accurate financial records and ensure all financial transactions are properly documented
• Record financial transactions in the company’s accounting software – NetSuite

Purchase Ledger / Accounts Payable

• Process invoices, ensuring timely payments to subcontractors and suppliers
• Liaise with the procurement team to ensure that “on hold” invoices are being reviewed for approval
• Perform monthly supplier statement reconciliations and follow up on any discrepancies
• Prepare payment run files for approval and bank upload
• Assist with month-end closing tasks

Budget and Expense Management

• Monitor overhead expenses to ensure that they are in line with budget
• Review employee expenses submissions to ensure they are in line with the company’s expenses policy

Administrative & Operational Support

• Organise and maintain financial documents for easy access, audit readiness and regulatory compliance.
• Respond to financial queries from team members or external stakeholders in a timely manner
• Provide general administrative support, including ad hoc administrative tasks e.g. booking group travel arrangements – hotels/flights and arrange company vehicle servicing/MOT.

Skills & Experience Required:

• Strong attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritise workload and meet deadlines
• Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite
• A team-oriented mindset with a proactive approach
• Approachable, well organised and have excellent time management skills
• Good background in administration, bookkeeping, various IT systems and data analysing with an excellent eye for detail

What we will offer you:

• 25 days Annual Leave (increasing with length of service)
• Holiday Purchase Scheme
• Company Bonus Scheme
• Annual Pay Reviews
• Health Cash Plan
• Pension
• Enhanced Sick Pay
• Enhanced Maternity, Paternity & Shared Parental Pay