Purchase Ledger Assistant

Irwin Mitchell; England; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

25 days holiday

Bonus review

Health & wellbeing

Pension

Volunteer days

Discounts

Job summary

Irwin Mitchell LLP in the United Kingdom is seeking a Purchase Ledger Assistant to manage invoice processing for clients and nominal accounts, maintain supplier accounts and run payments in line with SLA and Solicitors Accounts Rules.

You will handle supplier enquiries, reconciliations and reporting for senior management. The role requires numeracy, bookkeeping knowledge, and a proactive, communicative approach in a high-volume ledger environment.

Qualifications

• Strong numeracy and basic bookkeeping knowledge.
• Experience in high-volume purchase ledger (desirable).
• Flexible and proactive approach.
• Able to communicate well across the organisation.

Responsibilities

• Undertake processing of invoices and expert disbursement invoices for the whole organisation, accurately and in line with procedures and within the agreed business SLA’s.
• Obtain appropriate authorisation for all invoices, and ensure payment is met within terms, firm’s policy and is compliant with Solicitors Accounts Rules.
• Deal with telephone and email enquiries, from internal and external customers and suppliers, to resolution or escalation.
• Carry out supplier reconciliations and ensure disputes are resolved or escalated.
• Producing reports from supplier data for use by Irwin Mitchell Senior Management.
• Direct Debit processing, ensuring supplier invoices/statements are obtained for posting to minimise unreconciled bank entries.
• Understand the roles of colleagues in all areas of Financial Operations, recognising the end to end processing of transactions to be able to work flexibly and deal with, or refer queries in a timely manner.

Skills

Strong numeracy

Bookkeeping basics

Purchase ledger experience

Flexible

Communication

Job description

Your Role

and What You’ll Be Doing

As a Purchase Ledger Assistant, you will be responsible for processing invoices onto both clients’ and nominal accounts, maintaining supplier accounts and completing payment runs in line with SRA Accounts Rules, firm’s policy and agreed Service Level Agreements (SLA’s). Other responsibilities will include dealing with supplier queries and account reconciliations.

• Undertake processing of invoices and expert disbursement invoices for the whole organisation, accurately and in line with procedures and within the agreed business SLA’s.
• Obtain appropriate authorisation for all invoices, and ensure payment is met within terms, firm’s policy and is compliant with Solicitors Accounts Rules.
• Deal with telephone and email enquiries, from internal and external customers and suppliers, to resolution or escalation.
• Carry out supplier reconciliations and ensure disputes are resolved or escalated.
• Producing reports from supplier data for use by Irwin Mitchell Senior Management.
• Direct Debit processing, ensuring supplier invoices/statements are obtained for posting to minimise unreconciled bank entries.
• Understand the roles of colleagues in all areas of Financial Operations, recognising the end to end processing of transactions to be able to work flexibly and deal with, or refer queries in a timely manner.

About You

• Strong numeracy skills
• An understanding of general bookkeeping principles
• Experience of operating in a high volume purchase ledger function (desirable)
• A flexible and proactive approach
• Able to communicate well with people throughout the organisation.

Our Approach to Reward and Wellbeing

• 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave.
• Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues.
• Health and wellbeing support, including Westfield Health and Digital GP access.
• Competitive pension arrangements to help you plan for the future.
• Two paid volunteering days every year to support causes that matter to you.
• Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.

In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Applying to Irwin Mitchell

We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact

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As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history.

Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders.

Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.